Friday, March 30, 2012

ANNUAL PLAN 2012


ANNUAL PLAN 2012

MANDI POLICE






1.     Control of crime
1.       Increase in conviction rate to at least 40%. (PRESENT = 18.35% FOR 2011)
  1. Quality Investigation without unnecessary delay will be the motto. Action by all IOs, SHOs, Readers to SOs.
  2. Plan of investigation to be prepared in all cases. A plan of investigation needs to be prepared after the registration of the case in first or second case diary. It will help the IO to know what is to be done during investigation and to stay focused so that investigation can be completed without unnecessary delay. Sometimes it so happens that the case is transferred to some different IO during investigation. In all such cases the relieved IO will write in his last case diary about the complete work done by him and future plan of action. This will help the new IO to understand the case better.  Action by all IOs, SHOs and all Readers to SOs.
  3. Progress report in all PI cases is to be prepared at the end of every month from the start of investigation. A copy of progress report will be sent by the concerned Reader to SO to the complainant. It may be sent through postcard at the end of every month from the start of investigation of the case and finally at the time of filing the final report in court mentioning the date and court of “Put in Court”. of the case in a format to be provided by SP Office. Action by all IOs, all SHOs, all Readers to SOs.
  4. Investigation manual will be printed through SP Office. CID Manual, Haryana Police Investigation manual and others can be printed and supplied to Police Stations. Action by Reader to SP, I C DCRB, DA-8, SP.
e.        SOs should write RCNB in their handwriting in all SR cases. Action by all SOs and Readers of SOs.
f.        Supervisory notes should be issued immediately after visiting the spot in SR cases and it should be reduced into writing and handed over to IO.  While visiting spot in special reported cases, the SO will give SO note in writing which will form part of the case file apart for the verbal instruction to the IO. Action by all SOs and Readers of SOs.
g.       There are cases involving Original Revenue Records in criminal cases. If IO requires it for investigation of the cases they may write directly to the concerned Custodian of record. In case that custodian refuses to hand over the record it can be procured through SP from DC in Land deal cases for GEQD. Action by all IOs, SHOs, Readers to SOs, SOs, Reader to SP.
h.       SP should visit the spot in all cases of murder, dacoity and major thefts and burglaries. Action by SP.
i.         Use of Integrated Investigation Forms (IIFs). At present IIF is used for FIR and Final Report u/s 173 CrPC only. They are to be used for arrest and search/seizures in all the cases. IIF for arrest serves the purpose of arrest memo, arrest intimation memo, personal search memo, arrest intimation to the concerned court. One form does the work of four memos. At the same time IO will not forget to mention any detail for arrest and seizure as all the required details are mentioned in the IIFs. Action by all IOs, SHOs, Readers to SOs, SOs.
j.         Scrutiny of Final Reports by ADA, DDA, DA only once. After one scrutiny it can be taken care by SO. Action by all IOs, SHOs, Readers to SOs, SOs.
k.       DNA profiling of murder and rape cases is required. But considering the overcrowding of pending cases in FSL only relevant cases should be transferred to FSL through SP Office. Action by all IOs, SHOs, SOs, Reader to SP.
  1. Take update of all the cases Pending Trial in Panchayats.Take up the task of Panchayat Trial cases, Disposal of case files, disposal of case property at PS.  Case property of these cases is also lying with PS. Letter to all GP Pradhans for the latest status of pending trial cases. These are to be delivered through SHOs, Copy to Sessions Judge Mandi, DC Mandi. Action by all MHCs, SHOs, SOs, Readers, SP.
  2. Case files in Special reported cases should go to the court in book bound form, properly page numbered and indexed along with list of documents and witnesses. Action by all IOs, SHOs, SOs, SP, Readers.
  3. In every special reported case statements of all the witnesses are to be video-graphed and the CD of these videos should be attached with the charge-sheet/final report. Action against the govt officials turning hostile as we will be doing video-graphy now. Action by all IOs, SHOs, SOs, SP, Readers.
  4. Timely reply in High Court /Supreme Court and other court matters. Acknowledgement receipt for Dak delivered to AG Office. Action by all.
  5. All SHOs to report SP before registration of FIR over telephone. This is necessary because in CIPA system the FIR gets freezes and after that it is hard to correct any irregularities in FIR. Action by all MHCs, SHOs, SOs.
  6. Supervisory officers should go through the case files whenever cases are cancelled by the IO. They should prepare a speaking order justifying the cancellation of the case before forwarding the final report as per the provision of section 173 CrPC. Action by all SOs.

2.      Reducing PI cases to 15%.
  1. Targets at PS level:
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
 Total
PI Cases
55
 45
 20
 15
 25
 40
 15
 20
 25
 40
  300

  1. Targets at IO level will be assigned by SHOs. Action by all SHOs.
  2. List of all cases pending investigation more than 6 months will be supervised by SP. Action by Reader to SP.
  3. No case of UTR and CR will be deleted from the crime diary till the case has been “Put in Court”. SHO will liaison with concerned Naib Courts and give a certificate that no old case is pending investigation. They can have a look at all the FIR Registers of last 25 years to check whether particular FIR was “Put in Court” or not. Action by all MHCs, SHOs, SOs, SP.
  4. Forest encroachment cases are being monitored by Honorable High Court of Himachal Pradesh. All these cases are to be disposed off on first priority. Action by all IOs, SHOs, SOs, SP.
  5. Scrutiny by SOs after one scrutiny. Action by all IOs, SHOs, SOs, All Readers.
g.       Accused copy not to be supplied by police. Action by all IOs, SHOs SOs.
h.       Special teams to be prepared for apprehending accused who have not been arrested. Action by Reader to SP, SP.
i.         Illegal mining to be controlled with cooperation from other departments. Hot spots – Fhirnu in Karsog, Balh, Kansa Khad, Ratti to Gutkar, Thalout etc.
Targets for Mining Act
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
5
   78
  0
   5
  3
  8
  5
   8
   7
   27
  146
2012
20
   150
  10
   20
  50
  30
  20
   50
  30
  120
  500

Targets of PI cases at SO, SP level
SP
300
ADDL. SP
40
DySP(H)
120
SDPO Sundernagar
75
SDPO Jogindernagar
65
3.      Reducing POs by 15%.
a.       Action under 23.23 (POs) of PPR. Action by MOB, all SHOs, I C Security, SOs, SP.
b.       Put photos of PO in mobile phones and Local Cable. Action by MOB, I C DCRB.
c.       Targets for POs PS wise. In general the target will be to reduce POs by 15%. No doubt, more POs will be added this year. The targets have to be achieved after adding them. Action by MOB, all SHOs, I C Security, SOs, SP. PS wise targets are:
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
25
  12
   4
  4
  20
  42
  1
   14
  6
  6
  134
2012
20
  10
  3
  3
  17
  35
  0
  12
  5
  5
  110

d.       Missing persons especially ladies. See that they are traced. MOB to maintain data in this format also. Even if the women is not traced but we should know whether the lady is safe or not. All missing persons data to be given to anti human trafficking unit.  Action by all SHOs, MOB.  
4.     At least 50% theft cases to be worked out and 60% recovery to be affected.
a.       The directions issued through letter no. CB-4-1(Instruction)/2008-26451-72 dated 19/05/08 regarding prevention and detection of theft and burglary cases should be strictly adhered with so as to work out at least 50% of the theft cases and recover 60% of stolen property. This data will be maintained by MOB. Action by all SHOs, SOs, SP, MOB.
5.      At least 25% burglary cases to be worked out and 25% recovery to be affected.
a.       The directions issued through letter no. CB-4-1(Instruction)/2008-26451-72 dated 19/05/08 regarding prevention and detection of theft and burglary cases should be strictly adhered with so as to work out at least 25% of the burglary cases and recover 25% of stolen property. This data will be maintained by MOB.  Action by all SHOs, SOs, SP, MOB.
6.      15% reduction in case property.
a.       Sincere efforts to be made No case to be put in court without the compliance of sec. 52A of NDPS Act. Targets for disposal of case property are: 100% disposal in decided cases. Reader to SP assisted by MOB will maintain data of all the seizures of Narcotics and other case property PS wise from 1st Jan 2011. Action by all SHOs, SOs, Reader to SP, MOB.
b.       As per latest Drug Disposal Committee has been constituted at district level. All decided cases of NDPS are to be disposed off. Action by all MHCs, SHOs, SOs, Reader to SP.
  1. THERE SHOULD NOT BE A SINGLE CASE PROPERTY PENDING WITH THE PS THAT IS LIABLE TO BE DISPOSED OFF. If the court judgment is inconclusive about the case property then the SHO should file an application before the concerned court to take orders for the case property disposal. Action by all MHCs, SHOs, SOs.
  2. Disposal of case property:  in theft cases release the recovered property and in forest cases release it to the forest department. Action by all MHCs, SHOs, SOs.
  3. Disposal of old case files of VRK, RK, Police Stations and Police Lines. In a lot of cases in PS there is no record of Judgment in many cases. This is leading to incomplete record in PS. We may match with concerned Naib Court. In many cases in the disposal of case property there is no mention of disposal of case property in the order. In all those case we need to take the orders and apply again in the court for disposal of case property. Check the files of VRK and streamline. Check physically all the records of files of PSs and get them disposed off. Action by All MHCs, SHOs, SOs, VRK.
f.        Disposal of excise case property. Inform PHQ when excise people do not cooperate. Action by all MHCs, SHOs, SOs.
g.       Safety of case property. Action by all MHCs, SHOs.
7.      Opening of personal files and History Sheets
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
15
  31
  16
  16
  11
  44
  15
  11
  32
  20
  211
2012
7
  10
  8
  8
  6
  15
  7
  6
  10
  10
  +87

8.      Implementation of inspection schedule.
a.       Inspections of 1st and 2nd Quarters of 2012 must be completed before 15/07/2012. And inspection of 3rd and 4th Quarters of 2012 before 15/01/2013. Action by all Readers and SOs, Reader to SP and SP.
b.       Inspection of Police Lines is also to be conducted on similar lines by SO Police Lines. Action by LO, MHC PL Mandi, SO PL Mandi. Check record of KHC.
c.       Compliance report of Inspection of SP office by IGP CR to be prepared and the entire matter has to be dealt on file. Action by Head Clerk.
9.     Timely implementation of new reward scheme.
a.       All cases of reward and punishment will be dealt without delay. IOs, SHOs, SOs and other police officials should forward all deserving cases of reward immediately.
b.       CRC will keep record of all rewarded police personnel. Constitution of Committee as desired by PHQ and timely recommending the names. Action by all SHOs, SOs, SP, CRC.
10.   Monthly crime meetings cum JCC meeting to be held on 5th of every month.
a.       JCC meeting should be attended by only those who want to raise some issue. None should attend for sake of attendance. Action by Head Clerk and Reader to SP.
b.       A separate file of instructions to be issued in Crime meeting will be maintained by Reader to SP. The dak in this file will be marked by SP as “To be discussed in Crime Meeting” during the month.
c.       SOs will give a powerpoint presentation about the targets to be achieved and actual accomplishments under the annual plan. Action by all SOs and Readers of SO.
11.     25% increase in preventive measures viz. 107, 150, 151, 145, 114.
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
 Total
Preventive sections of CrPC
2011
116
  150
  43
  37
  21
  70
  17
  62
  147
  196
  860
2012
150
  200
  60
  60
  40
  100
  40
  100
  200
  250
  1200
H P Police Act sec. 114
2011
56
  1
  0
  0
  0
  19
  12
  0
  17
  8
  113
2012
100
  10
  0
  0
  0
  50
  40
  0
  50
  50
  300

12.   Timely inspection of arms and ammunitions dealers.
a.       Quarterly inspection of arms and ammunition dealers and petrol pumps by SHOs and SOs. Action by all SHOs, SOs, all Readers of SOs, Head Clerk.
b.       Inspections under Explosive Act and Rules are to be conducted. Head Clerk will maintain this inspection file. Action by All SHOs, SOs, Readers of SOs.
13.    Investigation of important cases by GOs and one more by SP.
a.       Case diaries of cases investigated by GOs will be sent to SP who shall write Running Crime Note Book maintained in his own handwriting. Action by Reader to SP, Readers of SOs, SP. Action by all GOs and SP.
b.       In cases investigated by GO a power-point presentation is to be prepared about the entire investigation and that presentation should be put in court along with the charge-sheet/final report.
c.       Similarly case diaries written by SP are to be sent to IGP CR. Action by Reader to SP, SP.
d.       CR in cases investigated by GO, check. Action by SP.
14.   Time frame for complaints
a.       Police Station level = 15 days, SDPO level = 21 days, SP level = 30 days. No complaint should be pending more than one month. If enquiry of a complaint exceeds one month the same should be considered “deemed transferred” to concerned SO who will further enquire it without delay. Action by all SHOs, SOs, SP, PC.
b.       Complaints received through e-channel i.e. e-samadhan, online complaints through police web portal, complaints received through SMS are to be treated at par with other complaints. SMS complaints to be taken seriously by all SHOs. If FIR is to be registered it should be registered immediately as per law. Action by all SHOs, SOs, PC.
c.       Data of all types of complaints received at all levels shall be maintained by MHCs at PS level and by PC at district level. Action by all MHCs, Readers to SOs, PC.
d.       If a complaint is received through various channels all should not be sent to Police Stations for enquiry. PC should send only one copy and wait for the enquiry report and then send the compliance to all. Action by all MHCs, PC.
15.   Time frame for disposal of cases
a.       Road Traffic Accidents = 30 days, SC/ST Act cases = 30 days, Special Reported cases = 90 days, other cases = 180 days, accused in JC = 60 or 90. Action by all SHOs, all readers, SOs, SP. Check that nobody is bailed out because of non-filing of charge-sheet.
16.   NDPS cases to increase by 10% and recovery by 20%.
a.       Instructions of PHQ regarding sale of drugs in the school premises must be strictly adhered to. Action by all SHOs, I C Security, SOs, SP.
b.       Interrogation Reports/Dossiers of accused arrested under NDPS Act. If incomplete dossier is received by MOB it should be sent back to the IO for completion. Action by all IOs, MOB. 
c.       Preparing a Narcotics Plan for year 2012. Action by all SHOs, SOs, SP, I C Security.
d.       Targets for Financial Investigation under NDPS Act.
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
4
  2
  2
  2
  2
  3
  2
  2
  2
  2
  23
e.        Extermination of all retails sellers of Charas.  Retail suppliers of Charas and Drugs to be eradicated. Especially those who are near to schools and colleges. Action by all SHOs, SOs, SP.
f.        Narcotics cases Detection Team to be constituted. Action by Reader to SP, SP.
g.       Utilization of funds collected under Anti-Smoking Act. Action by AddSP, SP.
  1. Action against Forest Guard and Patwari for not reporting the cannabis cultivation. Action by I C Security, SP.
  2. Check the status of pool dens. Keep an eye on drug addicts near temples. Action by I C Security, all SHOs, SOs, SP.
  3. Prepare for cannabis and opium destruction campaign. Action by all SHOs, I C Security, SOs, SP.
  4. Shelves of cannabis and opium destruction under NREGA. Action by all SHOs, SOs, I C Security, SP.
  5. Narcotics awareness camp with Agriculture department. Action by all SHOs, I C Security, SOs, SP.
  6. Publish banners “WELCOME – Mandi Police Department” and “NARCOTICS AWARENESS CAMPAIGN”. Action by I C Security, SP.
  7. Publish pamphlets of “Achievements of Mandi Police and penal provisions of NDPS”. Publish pamphlets of “NO CANNABIS”. Action by I C Security, SP.
  8. Meeting with CF and DC regarding Narcotics Plan. Action by I C Security, SP.
p.       Places of smokers of charas near temples and abandoned places. Action by all SHOs, I C Security, SP.
q.       Compliance of section 50. Action by all IOs, SHOs, SOs, SP.
r.        NDPS committee for disposal of decided cases. Action by all MHCs, I C Security, Reader to SP, SP.
Targets for NDPS
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
No. of Cases
2011
35
  2
  6
  15
  22
  5
  7
  2
  7
  5
  106
2012
40
  5
  10
  20
  30
  10
  10
  5
  10
  10
  150
Recovery (Charas)
2011
24
  1
  1
  3
  11
  3
  1
  2
  4
  1
  51
2012
25
  2
  2
  5
  15
  5
  2
  5
  7
  2
  70

17.    Zero tolerance on ragging in colleges and professional institutions.
a.       A list of all the colleges and professional institutions to be prepared where there is probability of ragging. A meeting with the heads of these institutions will be held before the start of new session. Action by I C Security, all SHOs, SOs, SP.
18.   10% increase in COTPA and 25% in anti-polythene drive.
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
Smoking
2011
2544
  674
  183
  444
  857
  292
  256
  235
  258
  282
  6025
2012
3000
  1000
  250
  500
  1000
  2000
  500
  250
  300
  500
  9300
Polythene
2011
14
  0
  0
  0
  0
  0
  0
  0
  0
  22
  36
2012
35
  25
  10
  10
  10
  35
  20
  10
  20
  25
  200

19.  Use of GPS in monitoring patrolling and PS vehicles.
a.       Check the present status of the service and to keep it running. Action by MTO, I C DCRB and AddSP.
20.  10% increase in registration of migrants etc.
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
667
  867
  308
  413
  467
  967
  414
  614
  650
  1098
  6465
2012
750
  1000
  400
  500
  500
  1000
  500
  700
  700
  1200
  7250

Action under 41(2), 109 CrPC
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011 (Persons)
39
  22
  0
  0
  11
  20
  2
  10
  20
  13
  137
2012 (Persons)
100
  60
  10
  10
  50
  100
  40
  20
  50
  60 
  500

21.   Wide publicity to complainant’s day.
a.       Complainants/Victims day is to be observed on 3rd Sunday of every month. The present status of the case has to be displayed on the notice board. The meeting of Community Liaison Group can be fixed on the same day and complainants could be invited. Action by all SHOs, SOs, SP.
b.       Action under 11(9) of HP Police Act - Each Police Station shall prominently display all the information required to be made public under the Right to Information Act, 2005, and all Standing Orders of the Director–General of Police required to be so displayed as well as information relating to occurrence of crime, arrests, detention, release, convictions and acquittals: Provided that the information shall be displayed in such manner as the Director-General of Police may by general or special Standing Order specify from time to time and subject to such Standing Orders, the Deputy-Inspector General within his Range, and the Superintendent of Police within the District, may issue directions for display of such information as may be necessary in the public interest. Display on PS Notice Board and Suggestion Box – Status of FIRs, Contact numbers of all the staff posted in PS, List of Protection officers with phone numbers, wanted persons, list of POs, list of missing persons with photos, details of unclaimed property, Members of CLG, Beats and Active group members, Standing orders of DGP and other officers etc.  SOs and SP to check the status while visiting PSs. Action by all SHOs, SOs, SP.
22.   Reception of visitors and prompt recording of complaints/FIRs.
a.       Prompt registration of all cognizable offences and giving copy of FIR to complainant. Action by all MHCs and SHOs.
b.       Interrogation and interview rooms in PS. Action by all SHOs, SOs, SP, Head Clerk.
c.       PS with ISO certifications. Review of ISO Certification of PS Mandi. Action by SHO and SO Mandi, Head Clerk, SP.
d.       Check the visitor rooms of all the PS. Action by all SHOs, SOs, SP.
23.   Verifications in 2 weeks.
Kind of Verification
Time Limit
Passport Verification
Two weeks
Civil Verification
Two weeks
Gun-License Verification
Two weeks
Any other antecedent verification
Two weeks

a.       Verification report of Gun Licenses to be sent to ADM Mandi with in 21 days of receipt. Action by License Clerk, all SHOs, SOs, SP.
b.       Issued instructions to SOs regarding issue of Tatkal Passport by SHOs. Action by all SHOs.
c.       Verification of DD entries of missing e.g. check book, passport etc. Action by all SHOs.
d.       Right to services - check passport verification. Action by all SHOs, SOs, I C Security, SP.
25.       Pendency under RTI to be reduced to 10%.
a. Action by RTI Clerk, PIO.
26.      Cyber cell be established in each district. Action by Reader to SP, SP.  
27.      Computerization of profile and Modus Operandi of criminals and sharing the same with other districts. MOB data entry of theft and burglary. Action by MOB.
28.      Organizing meeting with private security agencies operating in the district at least once a month to discuss various aspects of crime prevention. Action by I C Security, SP.
2.   Management of traffic
1.       Reducing accidents by 15%.
a.       Effective steps to be taken for reducing accidents as per guidelines issued by IG/TTR. Action by all SHOs, SOs, I C Traffic, Traffic Clerk.
b.       Preparing Traffic Plan for district Mandi. (Road Safety club, highway patrol, city mobile, challaning, District and other roads, CCTV Cameras, Challaning by GOs similar to Judges, Complete investigation of accident cases in 1 month, Zebra Crossing, Identification of traffic blockades, S.O. on Highway patrolling, No. 5 of 2006 covers only NH, therefore it need to be reviewed). Ladbharol parking proposal to be sent to DC office. Check timing and timer of traffic lights in JNR. Send notification on traffic in amended form to DC Mandi. Action by all SHOs, SOs, I C Traffic, DySP(H), SP.
c.       In accidents, documents to be supplied to victim for claims under MACT. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
d.       Many a times traffic hazard is created due to un-authorized construction/encroachment on road. HPPWD may be informed to take action under HP Road Infrastructure Protection Act, 2002.  Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  1. Punching machines for traffic. Check HC Order and MV Act. We need to punch in all traffic violations. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  2. Increase challaning under, Drunken driving, Pressure horns, misuse of red light, Over speeding, using mobile and overall. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  3. Check online feeding of traffic challans. 100% computerization of MV Act Challans. Upload the traffic challans 100% within 24 hrs. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  4. Motivating NCC, NSS volunteers and other voluntary organizations to assist police in regulation of traffic as SPOs. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  5. Assigning investigation of traffic accidents to traffic police personnel posted in the area.
  6. Yellow lining for traffic regulation. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  7. Instructions of High Court Shimla on traffic, noise pollution, use of mobile phones and pressure horns to be strictly followed. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  8. Training of traffic IO about the new format. Dossier of accident cases. File to be prepared and these dossiers to be maintained in that file. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  9. Spend the money under RSC. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
  10. AM I VIOLATING TRAFFIC RULES ? REPORT TO POLICE AT 100 OR SMS AT 9459100100, DISTRICT MANDI POLICE DEPARTMENT. Action by all SHO, SOs, I C Traffic, I C HP, Traffic Clerk, DySP(H), SP.
o.       Mandi-Sundernagar speed control. Action by SHO Sadar, Balh, Sundernagar, DySP Sundernagar, I C HP, DySP(H), SP.
  1. Rash driving in city during school timings. Action by all SHOs, I C Traffic, I C PP City, Traffic Clerk, DySP(H), SP.
q.       Sign boards on NH. Action by Traffic Clerk, DySP(H), SP.
r.        Use of traffic cones in traffic regulation. All SHOs, I C Traffic, I C HP, Traffic Clerk, DySP(H), SP.
  1. Utilization of funds allotted for CCTV installation by DC Mandi. Traffic Clerk, I C DCRB, DySP(H), SP.
t.        Review of traffic lights installed in Jogindernagar, Sarkaghat, Karsog. Action by Traffic Clerk, DySP(H), SP.
u.       Empower constables to challan under MV act. Action by Traffic Clerk, DySP(H), SP.   
v.       Depending on accidents, black spots should be identified and got rectified. Action by Traffic Clerk, DySP(H), SP.
Reducing Accidents by 15%
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
56
  68
  28
  8
  39
  59
  29
  19
  29
  25
  360
2012
50
  60
  25
  7
  35
  55
  25
  15
  25
  23
  320

2.      Organizing at least 10 special campaigns under MV Act.
a.       Every 3rd Saturday of month special campaign to be organized under supervision of SOs. Action by all SOs, Traffic Clerk, SHOs, I C Traffic.
3.      10% more challan under 13 heads.
4.     25% increase in number of challans.
a.       While Traffic Checking attention may also be paid on vehicles causing air pollution. Action by all SHOs, I C Traffic.
b.       Towing away of vehicles and parking charges as per Parking charges standing order approved from IGP CR. Action by I C Traffic, Traffic Clerk.
c.       Checking misuse of red light and hooters and use of blinking and colored lights by trucks. Action by all SHOs, I C Traffic.
d.       Orders of all the NGOs for challaning along with powers as per latest amendments. Action by all SHOs, Traffic Clerk, SP.
e.        VC with CS. Overloading challans. We need to unload the truck and put naka near weighing bridge. Action I C HP, Traffic Clerk, all SHOs, SOs, SP.
Targets for 25% increase in challans
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
2011
5103
  5909
  2113
  2029
  3913
  7998
  3273
  2246
  3910
  4228
  40702
2012
5300
  6200
  2500
  2500
  4200
  8500
  3500
  2500
  4300
  4500
  44000
5.      Result oriented meetings of RSC. Results to be mentioned in returns.
a.       Road safety clubs are to be reactivated and a meeting once a month is to be organized. RSC should make efforts to identify encroachments on the road side affecting free flow of traffic and road safety. SP should take up the matter with PWD authorities for removal of such encroachments. RSC should also identify Parking and No-Parking Areas. RSC meeting could be clubbed with monthly meeting of CLG. Action by all SHOs, I C Traffic, SOs, SP.
b.       Results of the meetings to be mentioned in returns. Action by all SHOs, I C Traffic, DySP(H), Traffic Clerk.
6.      100% increase in challan for using mobile, drunken driving, over speeding.
Name of PS
Mandi
 Balh
 Gohar
  Padhar
 Aut
 SNR
 BSL
  Karsog
   JNR
  SKT
  Total
Using Mobile Phone
2011
12
  106
  14
  9
  14
  51
  7
  22
  36
  33
  304
2012
200
  200
  50
  50
  50
  200
  50
  50
  50
  100
  1000
Drunken Driving
2011
2
  5
  3
  0
  0
  7
  80
  7
  4
  1
  109
2012
20
  20
  10
  10
  20
  50
  20
  20
  30
  30
  230
Over-speeding
2011
0
  53
  0
  0
  464
  524
  0
  0
  0
  0
  1041
2012
200
  300
  10
  30
  600
  700
  10
  10
  30
  50
  2040

7.      100% increase in challans by Highway Patrol.
a.       Highway Patrolling should mostly be worried about smooth flow of traffic. They should challan under MV Act only in cases of visible offences. They should not put a naka and start checking the vehicles for documents. Any deviations would be viewed seriously. They should patrol the accident prone areas on priority. Action by I C HP, OASI, SP.
8.      Publicity campaigns against dangerous/drunken driving and using mobile phone while driving, at least once a month.
a.      Targets at SO level are AddSP = 2, DySP(H) = 3, SDPO Sarkaghat = 2, SDPO Sundernagar = 3.
9.     Prevention of carrying passengers in un-authorized vehicles at inter-state barrier.
a.       It is at serial no. 5 of the 13 heads. In absence of any state border this is to be covered under the 13 heads.
3.   Improving Service Delivery
1.  100% implementation of time frame for service delivery notified under Right to Services Act.
2. Real time response to the complaints received through SMS service. Response has to be within 10 minutes after the receipt of SMS by concerned SHO.
3. Minimum 80% of NBW to be served. Strengthened SWC and merge with PO and AHTU and MOB. Check the outside summons and warrants. They have to be executed by outside courts. Sec 67.
Targets for service of summon/warrants for all PS and SWC Branch. In all those cases when a NBW is not executed two times in continuation, it should be reported to SP. Action by I C SWC.
4. GO should be present in police stations during complainants day and maximum publicity should be given through local television network and other media. Action by all SOs, SP.
5. GO may interact with complainants on sample basis to ascertain whether they had to pay bribe to police personnel to get their grievances redressed. Sample size should be 10% of total FIR and total complaints. Action by all SOs, SP.
6. Brief MHCs about FIR in cases of Non-Cognizable and CIPA report in 174 Proceedings. A training of MHCs is to be organized in this regard. We can start this from 1st April 2012. Action y Reader to SP, SP.
7. 2012 MOTTO - Quality investigation, Beat Policing, Traffic management, Use of IT. Action by all police staff.
8. Police Staff handing the phone in Police Station should do so with politeness. When he picks a call he should say “NAMASHKAR, POLICE STATION (mention name of PS) CONSTABLE (or any other rank who picks the phone) SHYAMLAL (Name of the official), MAIN AAP KE KYA MADAD KAR SAKTA HUIN”. Action by all PS and PP staff, steno.
9. Meeting of DJs at PS level. They are to be briefed about latest HC Order with regard to use of loudspeaker. DD entry in this regard is to be submitted to SP office. Action by Reader Law, all SHOs, SP.
10.                   Division of Law and Order and investigation wing. Action by OASI, SP.
11.                     Lockups at PS should not have such equipment which could be used for committing suicide by inmate. Action by all SHOs, SOs, SP.
12.                    Update the information with regard to Police department in DDMP of Mandi. Action by I C Security.
13.                    Our goal is GOOD SERVICE FOR THE PUBLIC. Action by all Police staff.
14.                   Tibetan nationals will get their RC renewed at places close to their stay. Action by I C Security, DySP Sarkaghat, DySP(H), SP.
15.                    Take out any pending dak with HC Shimla. All replies to various courts are to be filed within time. Action by Reader Law.
16.                    Sewerage connection of PL Mandi. Action by LO PL, AddSP.
17.                    Instructions file to be prepared after studying all the files of RK. Prepare a compendium of instructions and publish it for all police officials. Action by RK, I C DCRB, SP.
18.                    Efforts should be made to get Post Mortem Examination conducted at the nearest Public Hospital to avoid inconvenience to public. Action by all I C PPs, SHOs, SOs, SP.
19.                   30% of the earnings of the under-trials to go to victim, check this and start using for victim protection. Check this provision. Action by Reader to SP, SP.
20.                  Use of Urdu words to be reduced.  For example, stop using the word Kalandra, start using complaint or Police Report. Action by all Police staff.
21.                    Check the services offered by Paralegal volunteers - we can use them to take permission to investigate Non-Cognizable cases under 202 CrPC after taking court order. Take help of district legal aid authority for helping the witnesses and complainants. Action by all SHOs, SOs, Reader to SP, SP.
4.  Human resource development
1.       100% compliance of targets of training courses.
a.       Utilizing entire fund allocated under SOE “Training”. Preparing a training file (Computers, emails, driving, investigation, training of police for Amendments in CrPC, Office procedure and Financial administration course, NDPS, Accidents, GPS, Cyber Crime investigations¸ Noting and Drafting, English Speaking. Training of Beat Officers. Training of Investigating Officers in Video-graphy, IIF filling, etc. Action by training clerk, I C DCRB, SP.
b.       Utilizing available seats of training at various training institutes.  Action by training clerk, SP.
2.      Creation of personnel management data in each district.
a.       The work should be assigned to constabulary depending upon their skills and expertise in different field like computer, driving, traffic, complaints enquiry etc. For this purpose a profile of constabulary is to be prepared at SP office. For this a format has been prepared and already circulated to the SHOs for every police official. SOs should ensure that it is completed without delay. They can also keep a copy of the same for better utilization of the men power at their disposal. A soft copy of the same to be prepared. Action by all SHOs, SOs, OASI, SP.
b.       Completing PMIS entries verification. Action by all GOs, CRC, SP.
c.       Adhar Card for all police officials and their families. Action by all police staff.

3.      Ensuring fixed tenure of posting for all SHOs.
a.       District level Police Establishment Committee has already been constituted. Policies and guidelines for transfers and postings will be executed in letter and spirit. Transfer of Police Officials who were posted in their Home PS and who have completed their tenure. Refer section 56 of HP Police Act. Action by OASI, PEC.
b.       All the guidelines of government and PHQ to be studied and file of the same to be maintained and they are to be followed. Action by OASI, PEC.
4.     Utilization of trained manpower for the investigation and training jobs.
a.       Trained and experienced IO can be used to train other staff. Action by all SOs, SP, Training Clerk.
5.      Manpower audit by SP to prevent waste of working hours.
  1. Review of sanctioned and posted strength. Action by OASI, PEC.
  2. Reallocation of work in SP Office among various branches depending upon need. Action by OASI, PEC.
  3. Review of Home Guards postings after meeting with CO HG Mandi. Action by OASI, SP.
  4. Review of officials posted in SP Office. Action by Head Clerk, Reader to SP, OASI, AddSP, DySP(H), SP.
  5. Prepare work load profile of district police –VIPs, Escort duty, training, leave, medical, attachments, PSOD, parade, mela duty, out station duty, office duty, no of arrests, no of FIRs, no of accused persons, parole jump etc. Letter to DGP for revision of sanctioned strength after the work analysis. Refer the latest data prepared for the DC/SP conference. There are around 280 working days in a year. DUTY DEFINITION -Public is hardly affected by these all duties, Duties are like non police work. WORK - Public is substantially affected by these duties, Work are like police work. 2011 DATA to be taken for study. Action by OASI, SP.
  6. Reorganizing SIU as per Standing Order, Review of W and CSU, Highway patrolling. Action by OASI, SP.
5. Adoption of new technologies and innovative methods in policing.
1.       Computer feeding to be done by IO.
  1. Strive to reduce paper work. Printouts should be taken only when DFA is approved except in exceptional cases. Action by all police staff.
  2. Digitalization of Register No. 9 of all PS. Target for the same to worked out. Action by I C DCRB and SP.
  3. Mandi Police website and Blog. Taking care of Section 8(2) of RTI Act, 228A IPC, 327 CrPC, 21 of Juvenile Justice Act 2000. More detailed Crime report in the evening is required to be sent to SP by email which shall be compiled by I C DCRB. Action by I C DCRB, all SHOs and SP.
  4. Maximizing use of emails and reducing wireless messages. Action by all SHOs and I C Wireless.
  5. Use of emails by PSs, Office of SDPOs, GOs, SP, Office staff of SP Office. A two day training course for use of emails will be organized for staff of SP Office. Separate email IDs for all the important dealing hands has already been opened. Communication with PSs and PHQ and other police officers should be mostly through emails. Use of fax has to be minimized. Action by I C DCRB, ASP.
2.      Use of alco-sensors, Doppler radars, NDPS kits, investigation kits.
a.       To make an inventory of all these items and keep them maintained and issue them according to need. Action by KHC, ASP, all SHOs, all I C Traffic.
b.       To put forward the need in modernization. Action by KHC, ASP and SP.
c.       Video Conferencing facility at PS level. Letter to DC Mandi for providing web-cams. Action by I C DCRB, SP.
3.      Monitoring vehicle movement through GPS.
a.       Check the present status of the service and to keep it running. Action by MTO, I C DCRB, SP.
4.     Quarterly report regarding action taken under SMS service.
a.       Training all the police staff of district in SMS. Action by I C DCRB, all SHOs, all SOs, L O Lines, Head Clerk, SP.
b.       Quarterly report regarding action under SMS Service (9459100100). Action by PC.
c.       In SMS complaints do not inform the accused about the complainant. It will be viewed strictly. Action by all police officials.
5.      Disposal of complaints under e-samadhan and emails received from CM office within a week.
  1. Disposal of complaints under e-samadhan and emails received from CM office within a week. Action by all SHOs, SOs, SP and PC.
  2. Complaints received through e-samadhan and sms should be disposed off at the earliest. All SHOs and SOs should know how to open the e-samadhan account and see the present status of the complaint and give guidelines to the concerned police official. Action by all SHOs, SOs, PC, SP.
6.      Use of digital/video camera in all raids, searches and Law & Order situations.
a.       Use of digital/video camera in all raids, searches and Law & Order situations. Action by all Beat Officers, IOs,  SHOs, SOs, I C Security.
7.      Use of non-lethal techniques and weapons for crowd dispersal.
a.       SOP for crowd dispersal to be discussed with all SHOs and SOs. Action by all.
b.       Weeding out old tear smoke ammunitions. Action by KHC, LO PL.
8.      Installation of CCTV cameras at barriers and highways.
a.       Installation of CCTV in Mandi town and on highways in Sundernagar, Pandoh, Ghatta.  Action by DySP(H), I C DCRB, SP.
9.     Electronic recording of phone calls. Action by I C DCRB, I C Security,  SP.
10.  Reducing response time in district HQ and towns to 15-20 mins and in remote areas to 30-45 mins.
  1. Reducing response time in district HQ and towns to 15-20 mins and in remote areas to 30-45 mins. Action by all SHOs.
  2. 100 number facility for all PS. We could activate the district police control room and divert all call to Mandi. Action by all DySP(H), SP.
  3. MTO will ensure that all the vehicles are properly maintained through their drivers. Log books should be complete. Every vehicle including motorcycles will have a driver through proper order issued by SP Office.  Orders of Drivers – those having licenses. Action by MTO, OASI, AddSP, SP.
11.   Timely implementation of CCTNS.
  1. For training of Police officials in computers (Microsoft Office, Internet, Emails, Printing, Basic troubleshooting) course is to be organized at CCTNS Lab. Batches of 15 are being trained at a time. Every participant need to pass an examination at the end of course. It is mandatory to pass this course otherwise a participant need to undergo training again till he or she passes the course. Quantitative target is to train 100% police staff posted in district and at least 50% of the police staff should qualify/pass the test so that there is basic minimum certification achieved. Action by I C CDRB,  SP.
  2. Publication of booklets of IT and circulate to all the staff. Action by I C DCRB, SP.
12.  Installation of telephone monitoring technologies at district headquarters. Action by SP.
13.   Action under Police Act and Noise Pollution Control Act to be initiated using noise meters. Action by all SHOs, SOs, SP
14.  Motivating hotels, restaurants, shopkeepers, cinema owners, banks and cyber café etc. to install CCTV cameras. Action by all SHOs, SOs, SP, I C Security.
15.  Own official website. Action by SP.
16.  Miscellaneous
a.       Improving office environment – Posters for SP Office.
b.       Do not sit late unnecessarily in SP office. Orders in this regard have already been issued. Action by all office staff.
c.       Activate the sms service of District Mandi Police. This service can be used to communicate important directions, meeting notices etc to all police staff and others. Action by I C DCRB, SP.
d.       Boxes for Viscera need to be purchased as police officials are carrying them in open causing annoyance to themselves and others. Action by KHC, LO PL.
e.        Motivational posters to be displayed in SP Office. Action by Steno to SP, SP.
f.        Photos of all heroes of Mandi police are to be displayed in SP office. Action by Steno to SP, SP.
6. Implement community policing schemes
1.       Revision of members of community policing schemes on actual contribution.
  1. While implementing Community Policing Schemes, emphasis should be on to achieve meaningful results rather than to hold routine meetings. Beat constable should be in touch with Anganwadi workers to collect various information. List of all such workers has already been supplied. The list of names and phone numbers of the protection officers under Domestic Violence Act should be displayed on the notice board of the PS. Action under section 71 of HP Police Act. Action by all SHOs, SOs and SP.
  2. Review of CLG. Issue orders as per section 81 of HP Police Act. Action by all SHOs, SOs, SP. Reader to SP.
  3. I – Cards for community police members. A format to be prepared and I Card to be issued to all CLG members. Action by all SHOs, SOs, SP and I C Security.
  4. Village Visits of SHOs, GOs, SP as per section 70 of HP Police Act. The officer-in-charge of a Police Station shall visit every village under his jurisdiction, in the manner specified by the Superintendent of Police through a general or special order, and while doing so, he shall visit villages that are recorded as ‘Sensitive’ in the Village Register as a first priority. Action by all Beat I C, SHOs, SOs, SP.
  5. Reviving District Rifle Association and organize Firing Competition. Action by SP.
  6. 10% complainants to be interviewed by SO. All SO to be present in PS on every complainant’s day. Including e-samadhan, web portal, sms complaints. Action by all SOs.
2.      SP to obtain feedback about Sanrakshan Yojana.
a.       List of Senior citizens enrolled in Sanrakshan Yojana along with contact numbers to be prepared. Action by all SHOs and SP.
3.      Involve NGOs for reducing suicidal deaths by 10%.
a.       List of NGOs working in this regard to be prepared. Action by I C Security and SP.
4.     SOs to tour villages of their area at least 3 nights in a month.
7. Discipline and vigilance
1.       Holding Monday Parades and Orderly Rooms.
a.       Mock rehearsals of QRT to be clubbed with the Monday Parade. The Law and Order wing of all the PS and Police Lines is to be given refresher course in handling mob. LO Lines under the supervision of AddSP will carry out this training at Police Lines Mandi.Action by LO PL, AddSP.
2.      Holding of PEC meetings.
a.       PEC has already been constituted and all the transfers are to be done by PEC. Action by PEC, OASI.
3.      Finalizing DE in 6 months.
  1. No DE to be pending more than 6 months. Rather it is to be finalized in 3 months. DE to be opened where punishment need to be given which is not covered under H P Police Act. Action by ALL SOs and SP.
  2. In minor cases action to be taken under H P Police Act and Leave Rules. Use of provisions of H P Police Act (Sec. 87, 88, 89 etc.) for punishments. Action by SP, SOs, SHOs, CRC, OASI. 
4.     Disposal of complaint against police official in 4 weeks.
a.       All such complaints to be enquired into by SOs. Action by all GOs.
5.      Fortnightly monitoring of court cases filed by police department.
  1. Reviving coordination meeting with prosecution under chairmanship of DC Mandi. Action by SP and Reader to SP.
  2. Visit of SOs to courts during trials after coordinating with DA, DDAs, ADAs. Action by all SOs.
  3. Inviting DA, DDA during crime meeting. Action by Reader to SP.
  4.  Withdrawal of cases request to be taken on merit. Action by Reader to SP and SP.
6.      Immediate disposal of appeals made before senior officers (15 days). Action by all SHOs, SOs, SP
7.      Ensuring action by DySP, Inspectors and NGO –I as per provisions of PPR.
  1. Weeding out old records of SP office, Police Lines, SDPO Offices, Police Stations as per existing rules and office manual. Action by all GOs, LO Lines, SHOs, Head Clerk.
8.      Steps to check corruption within department.
a.       Identification of Officers of Doubtful Integrity and preparation of ODI list. No officer to be posted on sensitive posting. Action by SP and Steno to SP.
b.       Briefing all the police personnel. Action by SP.
c.       Meeting with media after every three months and briefing about achievements and failures. Action by SP and Reader to SP.
d.       Good relations with public. Action by All.
9.     Laying trap by the district police on corrupt police and other Govt. Servants. Action by all SHOs, SOs, I C SIU.
8. Improving security environment in the state
1.       Up gradation of technology for security in temples.
  1. Instructions regarding safety of pilgrims, safety to temples, security arrangements for melas & fairs and prevention of ragging in educational institutions may be strictly adhered with. Action by all SHOs, SOs, I C Security.
  2. Fixing responsibility beat-wise. Action by All Beat Officers.  
  3. Database of temples to be prepared. Temple committees to be constituted. Action by all Beat Officers, SHOs,  I C Security.
2.      Review of Security of Vital Installations.
  1. Security of Hydro Power Plants. Posting of all PSOD from Battalions and not from District Police. Issue to be taken up with PHQ. Action under section 20 of HP Police Act. Letter to all the GM projects to be sent. Action by I C Security and OASI.
  2. QRT’s instruments and weapons. Issue to be taken up with PHQ. Action by KHC and AddSP.
  3. Action under section 74 of HP Police Act. (Internal Security Scheme) Action by I C Security.
3.      Collection of intelligence pertaining to anti-social/national activities.
  1. It is desirable to make periodic analysis of international calls made from STD booths located in the police station jurisdiction. Action by All SHOs and SOs.
  2. Opening source reports of last one year and to secretly enquire their present status. Action by I C Security.
  3. Whenever advance information is received regarding holding of Dharna or processions, SOs and SHOs should impose reasonable restrictions by communicating to them in writing under HP Police Act. A draft of the notice to be prepared and conveyed to all SHOs. Action by I C Security.
  4. Record of Hotels. This can be taken from Tourism dept and also from internet. Action by All SHOs and I C Security.
  5. Record of Cyber Cafes. Action by All SHOs and I C Security.
  6. Record of all the Panchayat Pradhans. Action by I C Security.
  7. Registration of migrant laborers and domestic servants. If information sheets are not returned we may get them verified through ADGP CID of other states.
  8. Check the pheriwalas in colonies. Action by all SHOs.
i.         We should go for cancellation of bail in all bailable and non-bailable cases in which accused in threatening complainant or witnesses. Action by all IOs, SHOs, SOs.
j.         Controlling child labour along with labour department. Action by all SHOs, SOs, SP.
4.      Deployment of policemen at tourist places. Action by OASI, SP.
5.      Holding of interstate border meetings.
a.       SP, SDPOs, SHOs should hold border meetings with their counterparts in their adjoining states as per instructions issued by PHQ letter No. CB-8(Inst.-Sharing)/2010-2901-08 dated 02/06/10. Efforts should be made to identify and arrest the POs of other states residing in HP. In absence of such a border meeting with neighbouring districts during crime meeting at Range Level and PHQ Level. Action by SP. SDPOs and SHOs meet during crime meeting every month.
6.      Collection and action on real time intelligence.
a.       Catching Thuraya cell phone. Action by I C Security, SP
b.       C form online submission.  Action by I C Security, SP.
c.       Check all those foreigners who are on E of B visa. All cases to be dealt on file. Those foreigners who are already registered but with incomplete documents need to be given order to remind and present the supporting documents within one week. If documents are not received within one week. Leave India notice to be served mentioning reasons.
d.       Discontinuation of LOCs. List of all to be prepared and it is to be analysed if any LOC is to be discontinued.
e.        Whenever leave India Notice is given passport needs to be endorsed with Copy to embassy, Copy to foreigners division, Copy to CPV in case of Deportation of foreigners. Action by I C Security.
f.        Look out for all the foreigners who have been issued “ not to leave India notice”. Letters to DA Mandi to know the latest position of the cases so that they can be deported. All Naib Courts to tell I C Security about the decisions related to foreigners on the day of Judgment. Counter check by DA/DDAs. Issue letters in this regard. Action by I C Security.
g.       Meeting with private security agencies. IGP Law and Order is competent authority now. Action by I C Security.
h.        Overstaying foreign nationals to be deported. Action by all SHOs and I C Security.
i.         Be careful in inquest to rule out the angle of insurance especially in case of foreigners. Action by All SHOs and I C Security.

7.      Review and strengthening of patrolling and beat system.
a.       Reactivating Active Group of Beat Policing. Refer section 67,68,69,70 of HP Police Act. Crime Mapping and Reactivating Beat and IOs in buddy Pairs to be prepared. Functional Beats similar to a PP. Issue orders of beat officers. Duties of Beat Officer to be defined in a Order. Action by all Beat Officers, OASI, SHOs, SOs, SP.
  1. City Mobile posting and execution in Mandi and Sundernagar City area.  Action by OASI, MTO, SP.
  2. New PAR to be opened. SHOs and SOs will prepare proposals. Action by all SHOs, SOs, OASI, SP.
  3. Night patrolling by 50-50 police and home guards, daily checking by NGO. Action by all SHOs.
8.      Surprise checking of night patrolling by senior officers once a week. It is being monitored at the highest level through GPS. Action by all SOs, SP.
9.     Establishing CCTV cameras at sensitive locations. Fine collected under COTPA may be utilized for this purpose effectively. Action by SP, DySP(H), I C DCRB.
10.  Website publicity may be given to police SMS service so that tourist visiting HP can utilize the same. Action by SP, DySP(H), I C DCRB.
9. Welfare, sports and health of policemen
1.       Police welfare club.
  1. Organizing sports event. Action by LO PL.
  2. Get together dinner of police staff during retirement party is to be organized once in a month at Police Lines. Action by LO Lines.
  3. Action under section 108 of HP Police Act. Action by all SHOs, LO Lines, Head Clerk and Accountant.
  4. Police NGO Mess at PL Mandi to be renovated. Action by LO PL.
  5. Messes of Police Stations are to be renovated. Action by all SHO, I C Units, KHC.
  6. Renovation of GYM. Action by LO PL, KHC.
  7. Purchasing bicycles. Action by LO PL, KHC.
  8. Installation of B1 test software. Action by I C DCRB.
2.      Police welfare week.
a.       Police Welfare week as decided by the PHQ will be celebrated as conveyed. Action by Head Clerk.
3.      Health camp for families once in a quarter.
  1. Free eye camp to be organized in P L. Action by SP and LO Lines.
  2. Medical reimbursement of Police Staff. Sending the additionality proposal in time and following it up with Finance. Action by Accountant.
  3. Emergent needs of police staff to be met out of liquidity of TA Bills with cashier and private funds. Action by Accountant and Cashier.
4.     Compulsory medical check-up.
a.       Medical check-up of all the staff to be finished in time. People with +45 years of age require special attention in police. Action by all SHOs and LO Lines.
5.      HOO to hold review meetings with executing agencies at least once in a month for constructions. Land Issues. Pending proposals with govt.
  1. Housing data and backlog. House allotment will be as per GAD Rules. Overstaying will be dealt according to rules. Action by Head Clerk.
  2. Visiting sites in under construction cases. All SOs and SP will physically inspect the under construction sites during their field visits. Changes required can be immediately pointed out. Action by all SOs and SP.
6.      Establishing BPOs or other revenue earning ventures in Police Lines.
a.       Whenever any request in this regard will be received, it will be positively seen and best efforts will be done to maximize the profit for the interest of the police staff of the district. All such proposals will be dealt on file initiated by Head Clerk and routed through AddSP.
7.      Extending canteen facilities to police personnel in district hqrs. by liaison with CPMF located in the state. Action by AddSP.
8.      Providing scholarship to the children of police personnel by liaison with public sector undertaking located in the district. Action by Accountant.
10. Performance evaluation and accountability at PS, SDPO, SP level
1.       Assign specific time bound tasks and fix quantitative targets at each level.
a.       The targets of this plan have been divided PS wise and designations of Police Officers and Officials who will deal with take action have been mentioned against the assigned task. Action by SP.
2.      Conduct monthly performance review of targets at each level.
a.       Monthly performance review will be done during Crime meeting. A file of the Annual Plan will be prepared and minutes of every meeting will be prepared and points on which no further action is required and which have already been achieved will be dropped. At the same time new sub-points can be added. THIS FILE WILL BE MAINTAINED AND UPDATED BY READER TO SP.
b.       All SOs will give a power-point presentation of annual plan targets and achievements under this plan in every Crime meeting. Action by all Readers and SOs.
c.       Monthly Report of Police Officials is to be submitted by all the police officials in the format to be provided by SP Office. Non-submission will be viewed seriously and could lead to missing or incomplete ACRs. Steno will compile all “Monthly Reports” and monitor that these are received in time and are properly filed and presented to SP for entering comments on ACR. Action by all police staff and Steno to SP.
3.      Fix accountability of results at each level.
a.       No official will proceed on leave without handing over the charge and briefing the next official about the duties and pending important works. Brief all office staff though signatures.
b.       Work distribution among all. All police staff posted in Mandi district is to be assigned work by way of written orders. This includes beat officers, investigation officers, traffic staff, office staff etc. This distribution of work will be published on Mandi Police website. Action by Head Clerk, Reader to SP, SHOs, OASI, SOs and SP.
c.       It has been observed in office that dealing hands send the dak to unnecessary people and raise unnecessary queries while they can prepare the reply by a little more effort at their own level. Action by all SP Office staff
d.       Handing over taking over of charge of all officials. It has been observed that many police officials do not take charge of their duties in SP Office, Police Lines, SDPO Office, Police Stations from their previous incumbents. This includes all the Readers, all Dealing Hands, MHCs, KHC, CHC, SHOs, Malkhana Moharrar, drivers etc. This leads to discontinuity in fixing responsibility. Target is that there should be no official who is supposed to take some charge and is not taking it. TARGET IS THAT NONE OF THESE OFFICIALS SHOULD BE WITH`OUT CHARGE. ALL THE SUPERVISORY OFFICERS WILL CERTIFY ABOUT OFFICERS IN THEIR COMMAND IN FIELD, P L, SDPOs AND SP OFFICE. Action by All SO and SP.
e.        Check on Office Expenses and Motor Vehicle is to be maintained. Reduce electricity, phone and water consumption. CFL bulbs and tube-lights will be used in all police offices. Action by all police staff.
f.        It has come to notice that Dealing Hands /Clerks /ECC staff posted in SP Office are not fully aware of the past instructions in their respective fields/duties. It leads to poor reply on PUCs and unnecessarily delays the file work and decision making. All are therefore requested to go though the instructions of the past related to their duties. THE DEALING HAND SHOULD NOT PASS THE ENTIRE RESPONSIBILITY TO RECORD KEEPER. Action by all SP Office staff.
g.       Further quantitative tasks can be assigned to police officials by SHOs, SOs and various Unit In-charges.
h.       COPY OF DETAILED ANNUAL PLAN TO ALL THE STAFF. Reminders through email and SMS. Action by Reader to SP, Head Clerk, all SHOs, SOs, SP.
4.      Measure public satisfaction by carrying out at least one annual survey on performance evaluation.
a.       One agency has to be identified. Mandi Police Blog Poll may also be used. Action by SP.
11.   Introduction of best practices
1.        SP will introduce at least one best practice in his district, which will be subsequently introduced in other districts depending upon the effectiveness of the practice. Action by SP.
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