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ANNUAL PLAN 2012
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MANDI POLICE
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1.
Control of crime
1.
Increase in conviction rate to
at least 40%. (PRESENT = 18.35% FOR 2011)
- Quality Investigation
without unnecessary delay will be the motto. Action by all IOs, SHOs, Readers
to SOs.
- Plan of investigation to be prepared in all
cases. A plan of investigation needs to be prepared after the registration
of the case in first or second case diary. It will help the IO to know
what is to be done during investigation and to stay focused so that investigation
can be completed without unnecessary delay. Sometimes it so happens that
the case is transferred to some different IO during investigation. In all
such cases the relieved IO will write in his last case diary about the
complete work done by him and future plan of action. This will help the
new IO to understand the case better.
Action by all IOs, SHOs and all Readers to SOs.
- Progress report in all PI cases is to be
prepared at the end of every month from the start of investigation. A copy
of progress report will be sent by the concerned Reader to SO to the
complainant. It may be sent through postcard at the end of every month
from the start of investigation of the case and finally at the time of
filing the final report in court mentioning the date and court of “Put in
Court”. of the case in a format to be provided by SP Office. Action by all
IOs, all SHOs, all Readers to SOs.
- Investigation manual will
be printed through SP Office. CID Manual, Haryana Police Investigation
manual and others can be printed and supplied to Police Stations. Action
by Reader to SP, I C DCRB, DA-8, SP.
e.
SOs should write RCNB in their handwriting in all
SR cases. Action by all SOs and Readers of SOs.
f.
Supervisory
notes should be issued immediately after visiting the spot in SR cases and it
should be reduced into writing and handed over to IO. While visiting spot in special reported cases, the SO will
give SO note in writing which will form part of the case file apart for the
verbal instruction to the IO. Action
by all SOs and Readers of SOs.
g.
There are cases involving Original Revenue Records
in criminal cases. If IO requires it for investigation of the cases they may
write directly to the concerned Custodian of record. In case that custodian
refuses to hand over the record it can be procured through SP from DC in Land
deal cases for GEQD. Action by all IOs, SHOs, Readers to SOs, SOs,
Reader to SP.
h.
SP should visit the spot in all cases of murder,
dacoity and major thefts and burglaries. Action by SP.
i.
Use of Integrated Investigation Forms (IIFs). At
present IIF is used for FIR and Final Report u/s 173 CrPC only. They are to be
used for arrest and search/seizures in all the cases. IIF for arrest serves the
purpose of arrest memo, arrest intimation memo, personal search memo, arrest intimation
to the concerned court. One form does the work of four memos. At the same time
IO will not forget to mention any detail for arrest and seizure as all the
required details are mentioned in the IIFs. Action by all IOs, SHOs, Readers to
SOs, SOs.
j.
Scrutiny of Final Reports by ADA, DDA, DA only once.
After one scrutiny it can be taken care by SO. Action by all IOs, SHOs, Readers
to SOs, SOs.
k.
DNA profiling of murder and rape cases is required.
But considering the overcrowding of pending cases in FSL only relevant cases
should be transferred to FSL through SP Office. Action by all IOs, SHOs, SOs,
Reader to SP.
- Take update of all the cases Pending Trial
in Panchayats.Take up the task of Panchayat Trial cases, Disposal of case
files, disposal of case property at PS.
Case property of these cases is also lying with PS. Letter to all
GP Pradhans for the latest status of pending trial cases. These are to be
delivered through SHOs, Copy to Sessions Judge Mandi, DC Mandi. Action by
all MHCs, SHOs, SOs, Readers, SP.
- Case files in Special reported cases should
go to the court in book bound form, properly page numbered and indexed
along with list of documents and witnesses. Action
by all IOs, SHOs, SOs, SP, Readers.
- In every special reported case statements of
all the witnesses are to be video-graphed and the CD of these videos
should be attached with the charge-sheet/final report. Action against the govt officials turning hostile as
we will be doing video-graphy now. Action by all IOs, SHOs, SOs, SP,
Readers.
- Timely reply in High Court /Supreme Court
and other court matters. Acknowledgement receipt for Dak delivered to AG
Office. Action by all.
- All SHOs to report SP before registration of
FIR over telephone. This is necessary because in CIPA system the FIR gets
freezes and after that it is hard to correct any irregularities in FIR.
Action by all MHCs, SHOs, SOs.
- Supervisory officers should go through the
case files whenever cases are cancelled by the IO. They should prepare a
speaking order justifying the cancellation of the case before forwarding
the final report as per the provision of section 173 CrPC. Action by all
SOs.
2.
Reducing PI cases to 15%.
- Targets at PS level:
|
Name of PS
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Mandi
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Balh
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Gohar
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Padhar
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Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
PI Cases
|
55
|
45
|
20
|
15
|
25
|
40
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15
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20
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25
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40
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300
|
- Targets at IO level will
be assigned by SHOs. Action by all SHOs.
- List of all cases pending
investigation more than 6 months will be supervised by SP. Action by Reader
to SP.
- No case of UTR and CR will be deleted from the
crime diary till the case has been “Put in Court”. SHO will liaison with
concerned Naib Courts and give a certificate that no old case is pending
investigation. They can have a look at all the FIR Registers of last 25
years to check whether particular FIR was “Put in Court” or not. Action by
all MHCs, SHOs, SOs, SP.
- Forest encroachment cases
are being monitored by Honorable High Court of Himachal Pradesh. All these
cases are to be disposed off on first priority. Action by all IOs, SHOs,
SOs, SP.
- Scrutiny by SOs after one scrutiny. Action
by all IOs, SHOs, SOs, All Readers.
g.
Accused copy not to be supplied by police. Action by all IOs, SHOs
SOs.
h.
Special teams to be prepared for apprehending accused who have not
been arrested. Action by Reader to SP, SP.
i.
Illegal mining to be controlled with cooperation from other
departments. Hot spots – Fhirnu in Karsog, Balh, Kansa
Khad, Ratti to Gutkar, Thalout etc.
Targets for
Mining Act
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Name of PS
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Mandi
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Balh
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Gohar
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Padhar
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Aut
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SNR
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BSL
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Karsog
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JNR
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SKT
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Total
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2011
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5
|
78
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0
|
5
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3
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8
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5
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8
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7
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27
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146
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2012
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20
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150
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10
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20
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50
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30
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20
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50
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30
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120
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500
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Targets of PI
cases at SO, SP level
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SP
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300
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ADDL. SP
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40
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DySP(H)
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120
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SDPO Sundernagar
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75
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SDPO Jogindernagar
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65
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3.
Reducing POs by 15%.
a.
Action under 23.23 (POs) of PPR. Action by MOB, all
SHOs, I C Security, SOs, SP.
b.
Put
photos of PO in mobile phones and Local Cable. Action by MOB, I C DCRB.
c.
Targets for POs PS wise.
In general
the target will be to reduce POs by 15%. No doubt, more POs will be added this
year. The targets have to be achieved after adding them. Action by MOB, all
SHOs, I C Security, SOs, SP. PS wise targets are:
|
Name of PS
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Mandi
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Balh
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Gohar
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Padhar
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Aut
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SNR
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BSL
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Karsog
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JNR
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SKT
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Total
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2011
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25
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12
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4
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4
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20
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42
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1
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14
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6
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6
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134
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2012
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20
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10
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3
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3
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17
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35
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0
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12
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5
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5
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110
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d.
Missing
persons especially ladies. See that they are traced. MOB to maintain data in
this format also. Even if the women is not traced but we should know whether the
lady is safe or not. All missing persons data to be given to anti human
trafficking unit. Action by all SHOs,
MOB.
4.
At least 50% theft cases to be
worked out and 60% recovery to be affected.
a.
The
directions issued through letter no. CB-4-1(Instruction)/2008-26451-72 dated
19/05/08 regarding prevention and detection of theft and burglary cases should
be strictly adhered with so as to work out at least 50% of the theft cases and
recover 60% of stolen property. This data will be maintained by MOB. Action by
all SHOs, SOs, SP, MOB.
5.
At least 25% burglary cases to
be worked out and 25% recovery to be affected.
a.
The
directions issued through letter no. CB-4-1(Instruction)/2008-26451-72 dated
19/05/08 regarding prevention and detection of theft and burglary cases should
be strictly adhered with so as to work out at least 25% of the burglary cases
and recover 25% of stolen property. This data will be maintained by MOB. Action by all SHOs, SOs, SP, MOB.
6.
15% reduction in case
property.
a. Sincere efforts to be made No
case to be put in court without the compliance of sec. 52A of NDPS Act. Targets
for disposal of case property are: 100% disposal in decided cases. Reader to SP
assisted by MOB will maintain data of all the seizures of Narcotics and other
case property PS wise from 1st Jan 2011. Action by all SHOs, SOs,
Reader to SP, MOB.
b. As per latest Drug Disposal
Committee has been constituted at district level. All decided cases of NDPS are
to be disposed off. Action by all MHCs, SHOs, SOs, Reader to SP.
- THERE SHOULD NOT BE A SINGLE
CASE PROPERTY PENDING WITH THE PS THAT IS LIABLE TO BE DISPOSED OFF. If
the court judgment is inconclusive about the case property then the SHO
should file an application before the concerned court to take orders for
the case property disposal. Action by all MHCs, SHOs, SOs.
- Disposal of case
property: in theft cases release
the recovered property and in forest cases release it to the forest
department. Action by all MHCs, SHOs, SOs.
- Disposal of old case files of VRK, RK,
Police Stations and Police Lines. In a lot of cases in PS there is no
record of Judgment in many cases. This is leading to incomplete record in
PS. We may match with concerned Naib Court. In many cases in the disposal
of case property there is no mention of disposal of case property in the
order. In all those case we need to take the orders and apply again in the
court for disposal of case property. Check the files of VRK and
streamline. Check physically all the records of
files of PSs and get them disposed off. Action by All MHCs, SHOs, SOs,
VRK.
f.
Disposal of excise case property. Inform PHQ when excise people do
not cooperate. Action by all MHCs, SHOs, SOs.
g.
Safety
of case property. Action by all MHCs, SHOs.
7.
Opening of personal files and
History Sheets
|
Name of PS
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Mandi
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Balh
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Gohar
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Padhar
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Aut
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SNR
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BSL
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Karsog
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JNR
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SKT
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Total
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2011
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15
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31
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16
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16
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11
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44
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15
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11
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32
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20
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211
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2012
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7
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10
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8
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8
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6
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15
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7
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6
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10
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10
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+87
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8.
Implementation of inspection
schedule.
a.
Inspections
of 1st and 2nd Quarters of 2012 must be completed before
15/07/2012. And inspection of 3rd and 4th Quarters of
2012 before 15/01/2013. Action by all Readers and SOs, Reader to SP and SP.
b.
Inspection
of Police Lines is also to be conducted on similar lines by SO Police Lines.
Action by LO, MHC PL Mandi, SO PL Mandi. Check record of KHC.
c.
Compliance
report of Inspection of SP office by IGP CR to be prepared and the entire
matter has to be dealt on file. Action by Head Clerk.
9.
Timely implementation of new
reward scheme.
a.
All
cases of reward and punishment will be dealt without delay. IOs, SHOs, SOs and
other police officials should forward all deserving cases of reward
immediately.
b.
CRC
will keep record of all rewarded police personnel. Constitution of Committee as
desired by PHQ and timely recommending the names. Action by all SHOs, SOs, SP,
CRC.
10. Monthly crime meetings cum JCC
meeting to be held on 5th of every month.
a.
JCC
meeting should be attended by only those who want to raise some issue. None
should attend for sake of attendance. Action by Head Clerk and Reader to SP.
b.
A
separate file of instructions to be issued in Crime meeting will be maintained
by Reader to SP. The dak in this file will be marked by SP as “To be discussed
in Crime Meeting” during the month.
c.
SOs
will give a powerpoint presentation about the targets to be achieved and actual
accomplishments under the annual plan. Action by all SOs and Readers of SO.
11.
25% increase in preventive
measures viz. 107, 150, 151, 145, 114.
|
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
Preventive sections of CrPC
|
2011
|
116
|
150
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43
|
37
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21
|
70
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17
|
62
|
147
|
196
|
860
|
|
2012
|
150
|
200
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60
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60
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40
|
100
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40
|
100
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200
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250
|
1200
|
|
H P Police Act sec. 114
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2011
|
56
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1
|
0
|
0
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0
|
19
|
12
|
0
|
17
|
8
|
113
|
|
2012
|
100
|
10
|
0
|
0
|
0
|
50
|
40
|
0
|
50
|
50
|
300
|
12. Timely inspection of arms and
ammunitions dealers.
a.
Quarterly
inspection of arms and ammunition dealers and petrol pumps by SHOs and SOs.
Action by all SHOs, SOs, all Readers of SOs, Head Clerk.
b.
Inspections
under Explosive Act and Rules are to be conducted. Head Clerk will maintain
this inspection file. Action by All SHOs, SOs, Readers of SOs.
13.
Investigation of important
cases by GOs and one more by SP.
a.
Case
diaries of cases investigated by GOs will be sent to SP who shall write Running
Crime Note Book maintained in his own handwriting. Action by Reader to SP,
Readers of SOs, SP. Action by all GOs and SP.
b.
In
cases investigated by GO a power-point presentation is to be prepared about the
entire investigation and that presentation should be put in court along with
the charge-sheet/final report.
c.
Similarly
case diaries written by SP are to be sent to IGP CR. Action by Reader to SP,
SP.
d.
CR in cases investigated by GO, check. Action by SP.
14. Time frame for complaints
a.
Police
Station level = 15 days, SDPO level = 21 days, SP level = 30 days. No complaint
should be pending more than one month. If enquiry of a complaint exceeds one
month the same should be considered “deemed transferred” to concerned SO
who will further enquire it without delay. Action by all SHOs, SOs, SP, PC.
b.
Complaints
received through e-channel i.e. e-samadhan, online complaints through police
web portal, complaints received through SMS are to be treated at par with other
complaints. SMS complaints to be taken seriously by all SHOs. If FIR is to be
registered it should be registered immediately as per law. Action by all SHOs,
SOs, PC.
c.
Data
of all types of complaints received at all levels shall be maintained by MHCs
at PS level and by PC at district level. Action by all MHCs, Readers to SOs,
PC.
d.
If
a complaint is received through various channels all should not be sent to
Police Stations for enquiry. PC should send only one copy and wait for the
enquiry report and then send the compliance to all. Action by all MHCs, PC.
15. Time frame for disposal of
cases
a.
Road
Traffic Accidents = 30 days, SC/ST Act cases = 30 days, Special Reported cases
= 90 days, other cases = 180 days, accused in JC = 60 or 90. Action by all
SHOs, all readers, SOs, SP. Check
that nobody is bailed out because of non-filing of charge-sheet.
16. NDPS cases to increase by 10%
and recovery by 20%.
a. Instructions of PHQ regarding
sale of drugs in the school premises must be strictly adhered to. Action by all
SHOs, I C Security, SOs, SP.
b. Interrogation
Reports/Dossiers of accused arrested under NDPS Act. If incomplete dossier is
received by MOB it should be sent back to the IO for completion. Action by all
IOs, MOB.
c. Preparing a Narcotics Plan for
year 2012. Action by all SHOs, SOs, SP, I C Security.
d. Targets for Financial
Investigation under NDPS Act.
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
4
|
2
|
2
|
2
|
2
|
3
|
2
|
2
|
2
|
2
|
23
|
e.
Extermination of all retails sellers of Charas. Retail
suppliers of Charas and Drugs to be eradicated. Especially those who are near
to schools and colleges. Action by all SHOs, SOs, SP.
f.
Narcotics cases Detection Team to be constituted.
Action by Reader to SP, SP.
g. Utilization
of funds collected under Anti-Smoking Act. Action by AddSP, SP.
- Action against Forest Guard and Patwari for
not reporting the cannabis cultivation. Action by I C Security, SP.
- Check
the status of pool dens. Keep an eye on drug addicts near temples. Action
by I C Security, all SHOs, SOs, SP.
- Prepare
for cannabis and opium destruction campaign. Action by all SHOs, I C
Security, SOs, SP.
- Shelves
of cannabis and opium destruction under NREGA. Action by all SHOs, SOs, I
C Security, SP.
- Narcotics
awareness camp with Agriculture department. Action by all SHOs, I C
Security, SOs, SP.
- Publish
banners “WELCOME – Mandi Police Department” and “NARCOTICS AWARENESS
CAMPAIGN”. Action by I C Security, SP.
- Publish
pamphlets of “Achievements of Mandi Police and penal provisions of NDPS”.
Publish pamphlets of “NO CANNABIS”. Action by I C Security, SP.
- Meeting
with CF and DC regarding Narcotics Plan. Action by I C Security, SP.
p.
Places
of smokers of charas near temples and abandoned places. Action by all SHOs, I C
Security, SP.
q. Compliance of section
50. Action by all IOs, SHOs, SOs, SP.
r.
NDPS
committee for disposal of decided cases. Action by all MHCs, I C Security,
Reader to SP, SP.
Targets for NDPS
|
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
No. of Cases
|
2011
|
35
|
2
|
6
|
15
|
22
|
5
|
7
|
2
|
7
|
5
|
106
|
|
2012
|
40
|
5
|
10
|
20
|
30
|
10
|
10
|
5
|
10
|
10
|
150
|
|
Recovery (Charas)
|
2011
|
24
|
1
|
1
|
3
|
11
|
3
|
1
|
2
|
4
|
1
|
51
|
|
2012
|
25
|
2
|
2
|
5
|
15
|
5
|
2
|
5
|
7
|
2
|
70
|
17.
Zero tolerance on ragging in colleges and
professional institutions.
a.
A
list of all the colleges and professional institutions to be prepared where
there is probability of ragging. A meeting with the heads of these institutions
will be held before the start of new session. Action by I C Security, all SHOs,
SOs, SP.
18. 10% increase in COTPA and 25%
in anti-polythene drive.
|
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
Smoking
|
2011
|
2544
|
674
|
183
|
444
|
857
|
292
|
256
|
235
|
258
|
282
|
6025
|
|
2012
|
3000
|
1000
|
250
|
500
|
1000
|
2000
|
500
|
250
|
300
|
500
|
9300
|
|
Polythene
|
2011
|
14
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
22
|
36
|
|
2012
|
35
|
25
|
10
|
10
|
10
|
35
|
20
|
10
|
20
|
25
|
200
|
19. Use of
GPS in monitoring patrolling and PS vehicles.
a.
Check
the present status of the service and to keep it running. Action by MTO, I C
DCRB and AddSP.
20. 10% increase in registration
of migrants etc.
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
2011
|
667
|
867
|
308
|
413
|
467
|
967
|
414
|
614
|
650
|
1098
|
6465
|
|
2012
|
750
|
1000
|
400
|
500
|
500
|
1000
|
500
|
700
|
700
|
1200
|
7250
|
Action under
41(2), 109 CrPC
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
2011 (Persons)
|
39
|
22
|
0
|
0
|
11
|
20
|
2
|
10
|
20
|
13
|
137
|
|
2012 (Persons)
|
100
|
60
|
10
|
10
|
50
|
100
|
40
|
20
|
50
|
60
|
500
|
21. Wide publicity to
complainant’s day.
a.
Complainants/Victims day is to be observed on 3rd
Sunday of every month. The present status of the case has to be displayed on
the notice board. The meeting of Community Liaison Group can be fixed on the
same day and complainants could be invited. Action by all SHOs, SOs, SP.
b.
Action under 11(9) of HP Police Act - Each
Police Station shall prominently display all the information required to be
made public under the Right to Information Act, 2005, and all Standing Orders
of the Director–General of Police required to be so displayed as well as
information relating to occurrence of crime, arrests, detention, release,
convictions and acquittals: Provided that the information shall be displayed in
such manner as the Director-General of Police may by general or special
Standing Order specify from time to time and subject to such Standing Orders,
the Deputy-Inspector General within his Range, and the Superintendent of Police
within the District, may issue directions for display of such information as
may be necessary in the public interest. Display on PS Notice Board and
Suggestion Box – Status of FIRs, Contact numbers of all the staff posted in PS,
List of Protection officers with phone numbers, wanted persons, list of POs,
list of missing persons with photos, details of unclaimed property, Members of
CLG, Beats and Active group members, Standing orders of DGP and other officers
etc. SOs and SP to check the status
while visiting PSs. Action by all SHOs, SOs, SP.
22. Reception of visitors and
prompt recording of complaints/FIRs.
a. Prompt registration of all
cognizable offences and giving copy of FIR to complainant. Action by all MHCs
and SHOs.
b.
Interrogation and interview rooms in PS. Action by
all SHOs, SOs, SP, Head Clerk.
c.
PS with ISO certifications. Review of ISO Certification
of PS Mandi. Action by SHO and SO Mandi, Head Clerk, SP.
d.
Check the visitor rooms of all the PS. Action by all SHOs, SOs,
SP.
23. Verifications in 2 weeks.
|
Kind of Verification
|
Time Limit
|
|
Passport Verification
|
Two weeks
|
|
Civil Verification
|
Two weeks
|
|
Gun-License Verification
|
Two weeks
|
|
Any other antecedent verification
|
Two weeks
|
a.
Verification report of Gun
Licenses to be sent to ADM Mandi with in 21 days of receipt. Action by License
Clerk, all SHOs, SOs, SP.
b. Issued instructions to SOs regarding
issue of Tatkal Passport by SHOs. Action by all SHOs.
c. Verification of DD entries of
missing e.g. check book, passport etc. Action by all SHOs.
d. Right to services - check passport
verification. Action by all SHOs, SOs, I C Security, SP.
25.
Pendency under RTI to be
reduced to 10%.
a. Action by RTI Clerk, PIO.
26.
Cyber cell be
established in each district. Action by Reader to SP, SP.
27.
Computerization of
profile and Modus Operandi of criminals and sharing the same with other
districts. MOB data entry of theft and burglary.
Action by MOB.
28.
Organizing meeting with
private security agencies operating in the district at least once a month to
discuss various aspects of crime prevention. Action by I C Security, SP.
2.
Management of traffic
1.
Reducing accidents by 15%.
a.
Effective steps to be taken for reducing accidents
as per guidelines issued by IG/TTR. Action by all SHOs, SOs, I C Traffic,
Traffic Clerk.
b. Preparing Traffic Plan for
district Mandi. (Road Safety club, highway
patrol, city mobile, challaning, District and other roads, CCTV Cameras,
Challaning by GOs similar to Judges, Complete investigation of accident cases
in 1 month, Zebra Crossing, Identification of traffic blockades, S.O. on
Highway patrolling, No. 5 of 2006 covers only NH, therefore it need to be
reviewed). Ladbharol parking proposal to be sent to DC office. Check timing and timer
of traffic lights in JNR. Send notification on traffic in amended form to DC
Mandi. Action by all SHOs, SOs, I C Traffic, DySP(H), SP.
c. In accidents, documents to be
supplied to victim for claims under MACT. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
d. Many a times traffic hazard is
created due to un-authorized construction/encroachment on road. HPPWD may be
informed to take action under HP Road Infrastructure Protection Act, 2002. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Punching machines for traffic. Check HC
Order and MV Act. We need to punch in all traffic violations. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Increase challaning under, Drunken driving,
Pressure horns, misuse of red light, Over speeding, using mobile and
overall. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Check online feeding of traffic challans. 100% computerization of MV
Act Challans. Upload the traffic challans 100% within 24 hrs. Action by all
SHO, SOs, I C Traffic, Traffic
Clerk, DySP(H), SP.
- Motivating
NCC, NSS volunteers and other voluntary organizations to assist police in
regulation of traffic as SPOs. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Assigning
investigation of traffic accidents to traffic police personnel posted in
the area.
- Yellow lining for traffic regulation. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Instructions of High Court
Shimla on traffic, noise pollution, use of mobile phones and pressure
horns to be strictly followed. Action by all SHO, SOs, I C Traffic, Traffic Clerk, DySP(H), SP.
- Training of traffic IO about the new format.
Dossier of accident cases. File to be prepared and these dossiers to be
maintained in that file. Action by all SHO, SOs,
I C Traffic, Traffic
Clerk, DySP(H), SP.
- Spend the money under RSC. Action by all SHO, SOs, I C Traffic, Traffic
Clerk, DySP(H), SP.
- AM
I VIOLATING TRAFFIC RULES ? REPORT TO POLICE AT 100 OR SMS AT 9459100100,
DISTRICT MANDI POLICE DEPARTMENT. Action by all SHO, SOs, I C Traffic, I C
HP, Traffic
Clerk, DySP(H), SP.
o.
Mandi-Sundernagar speed control. Action by SHO Sadar, Balh,
Sundernagar, DySP Sundernagar, I C HP, DySP(H), SP.
- Rash
driving in city during school timings. Action by all SHOs, I C Traffic, I
C PP City, Traffic Clerk, DySP(H), SP.
q.
Sign boards on NH. Action by Traffic Clerk, DySP(H), SP.
r.
Use of
traffic cones in traffic regulation. All SHOs, I C Traffic, I C HP, Traffic
Clerk, DySP(H), SP.
- Utilization
of funds allotted for CCTV installation by DC Mandi. Traffic
Clerk, I C DCRB, DySP(H), SP.
t.
Review of traffic lights installed in Jogindernagar, Sarkaghat,
Karsog. Action by Traffic
Clerk, DySP(H), SP.
u.
Empower
constables to challan under MV act. Action by Traffic Clerk, DySP(H), SP.
v.
Depending
on accidents, black spots should be identified and got rectified. Action by
Traffic Clerk, DySP(H), SP.
Reducing
Accidents by 15%
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
2011
|
56
|
68
|
28
|
8
|
39
|
59
|
29
|
19
|
29
|
25
|
360
|
|
2012
|
50
|
60
|
25
|
7
|
35
|
55
|
25
|
15
|
25
|
23
|
320
|
2.
Organizing at least 10 special
campaigns under MV Act.
a.
Every
3rd Saturday of month special campaign to be organized under
supervision of SOs. Action by all SOs, Traffic Clerk, SHOs, I C Traffic.
3.
10% more challan under 13
heads.
4.
25% increase in number of challans.
a.
While Traffic Checking attention may also be paid
on vehicles causing air pollution. Action by all SHOs, I C Traffic.
b. Towing away of vehicles and
parking charges as per Parking charges standing order approved from IGP CR.
Action by I C Traffic, Traffic Clerk.
c. Checking misuse of red light
and hooters and use of blinking and colored lights by trucks. Action by all
SHOs, I C Traffic.
d. Orders of all the NGOs for challaning along with powers as per latest
amendments. Action by all SHOs, Traffic Clerk, SP.
e.
VC with CS. Overloading challans. We need to unload the truck and
put naka near weighing bridge. Action I C HP, Traffic Clerk, all SHOs, SOs, SP.
Targets for 25%
increase in challans
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
2011
|
5103
|
5909
|
2113
|
2029
|
3913
|
7998
|
3273
|
2246
|
3910
|
4228
|
40702
|
|
2012
|
5300
|
6200
|
2500
|
2500
|
4200
|
8500
|
3500
|
2500
|
4300
|
4500
|
44000
|
5.
Result oriented meetings of
RSC. Results to be mentioned in returns.
a.
Road
safety clubs are to be reactivated and a meeting once a month is to be
organized. RSC should make efforts to identify encroachments on the road side
affecting free flow of traffic and road safety. SP should take up the matter
with PWD authorities for removal of such encroachments. RSC should also
identify Parking and No-Parking Areas. RSC meeting could be clubbed with
monthly meeting of CLG. Action by all SHOs, I C Traffic, SOs, SP.
b. Results of the meetings to be
mentioned in returns. Action by all SHOs, I C Traffic, DySP(H), Traffic Clerk.
6.
100% increase in challan for
using mobile, drunken driving, over speeding.
|
|
Name of PS
|
Mandi
|
Balh
|
Gohar
|
Padhar
|
Aut
|
SNR
|
BSL
|
Karsog
|
JNR
|
SKT
|
Total
|
|
Using Mobile Phone
|
2011
|
12
|
106
|
14
|
9
|
14
|
51
|
7
|
22
|
36
|
33
|
304
|
|
2012
|
200
|
200
|
50
|
50
|
50
|
200
|
50
|
50
|
50
|
100
|
1000
|
|
Drunken Driving
|
2011
|
2
|
5
|
3
|
0
|
0
|
7
|
80
|
7
|
4
|
1
|
109
|
|
2012
|
20
|
20
|
10
|
10
|
20
|
50
|
20
|
20
|
30
|
30
|
230
|
|
Over-speeding
|
2011
|
0
|
53
|
0
|
0
|
464
|
524
|
0
|
0
|
0
|
0
|
1041
|
|
2012
|
200
|
300
|
10
|
30
|
600
|
700
|
10
|
10
|
30
|
50
|
2040
|
7.
100% increase in challans by
Highway Patrol.
a.
Highway
Patrolling should mostly be worried about smooth flow of traffic. They should
challan under MV Act only in cases of visible offences. They should not put a
naka and start checking the vehicles for documents. Any deviations would be
viewed seriously. They should patrol the accident prone areas on priority. Action
by I C HP, OASI, SP.
8.
Publicity campaigns against
dangerous/drunken driving and using mobile phone while driving, at least once a
month.
a.
Targets
at SO level are AddSP = 2, DySP(H) = 3, SDPO Sarkaghat = 2, SDPO Sundernagar =
3.
9.
Prevention of carrying
passengers in un-authorized vehicles at inter-state barrier.
a.
It
is at serial no. 5 of the 13 heads. In absence of any state border this is to
be covered under the 13 heads.
3.
Improving Service
Delivery
1. 100%
implementation of time frame for service delivery notified under Right to
Services Act.
2. Real
time response to the complaints received through SMS service. Response has to
be within 10 minutes after the receipt of SMS by concerned SHO.
3.
Minimum 80% of NBW to be
served. Strengthened SWC and merge with PO and AHTU and
MOB. Check the outside summons and warrants. They
have to be executed by outside courts. Sec 67.
Targets for service of
summon/warrants for all PS and SWC Branch. In all those cases when a NBW is not
executed two times in continuation, it should be reported to SP. Action by I C
SWC.
4. GO
should be present in police stations during complainants day and maximum
publicity should be given through local television network and other media.
Action by all SOs, SP.
5. GO
may interact with complainants on sample basis to ascertain whether they had to
pay bribe to police personnel to get their grievances redressed. Sample size
should be 10% of total FIR and total complaints. Action by all SOs, SP.
6. Brief MHCs
about FIR in cases of Non-Cognizable and CIPA report in 174 Proceedings. A
training of MHCs is to be organized in this regard. We can start this from 1st
April 2012. Action y Reader to SP, SP.
7. 2012 MOTTO - Quality investigation, Beat Policing, Traffic
management, Use of IT. Action by all police staff.
8. Police Staff handing the phone in Police Station should do so with
politeness. When he picks a call he should say “NAMASHKAR, POLICE STATION
(mention name of PS) CONSTABLE (or any other rank who picks the phone) SHYAMLAL
(Name of the official), MAIN AAP KE KYA MADAD KAR SAKTA HUIN”. Action by all PS
and PP staff, steno.
9. Meeting
of DJs at PS level. They are to be briefed about latest HC Order with regard to
use of loudspeaker. DD entry in this regard is to be submitted to SP office.
Action by Reader Law, all SHOs, SP.
10.
Division of Law and Order and investigation wing.
Action by OASI, SP.
11.
Lockups at PS should not have such equipment
which could be used for committing suicide by inmate. Action by all SHOs, SOs,
SP.
12.
Update the information with regard to
Police department in DDMP of Mandi. Action by I C Security.
13.
Our goal is GOOD SERVICE FOR THE PUBLIC.
Action by all Police staff.
14.
Tibetan nationals will get their RC
renewed at places close to their stay. Action by I C Security, DySP Sarkaghat,
DySP(H), SP.
15.
Take out any pending dak with HC
Shimla. All replies to various courts are to be filed within time. Action by
Reader Law.
16.
Sewerage connection of PL Mandi.
Action by LO PL, AddSP.
17.
Instructions file to be prepared
after studying all the files of RK. Prepare a compendium of instructions and publish it for all police
officials. Action by RK, I C DCRB, SP.
18.
Efforts should be made to get Post
Mortem Examination conducted at the nearest Public Hospital to avoid inconvenience
to public. Action by all I C PPs, SHOs, SOs, SP.
19.
30% of the earnings of the
under-trials to go to victim, check this and start using for victim protection.
Check this provision. Action by Reader to SP, SP.
20.
Use of Urdu words to be reduced. For example, stop using the word Kalandra,
start using complaint or Police Report. Action by all Police staff.
21.
Check the services offered by Paralegal
volunteers - we can use them to take permission to investigate Non-Cognizable cases
under 202 CrPC after taking court order. Take help of district legal aid authority for helping the
witnesses and complainants. Action by all SHOs, SOs, Reader to SP, SP.
4. Human
resource development
1.
100% compliance of targets of
training courses.
a. Utilizing
entire fund allocated under SOE “Training”. Preparing a training file (Computers,
emails, driving, investigation, training of police for Amendments in CrPC, Office
procedure and Financial administration course, NDPS, Accidents, GPS, Cyber Crime investigations¸ Noting and Drafting, English Speaking. Training
of Beat Officers. Training of Investigating Officers in Video-graphy, IIF
filling, etc. Action by training clerk, I C DCRB, SP.
b.
Utilizing available seats of training at various training institutes. Action by training clerk, SP.
2.
Creation of personnel
management data in each district.
a.
The work should be assigned to constabulary
depending upon their skills and expertise in different field like computer,
driving, traffic, complaints enquiry etc. For this purpose a profile of
constabulary is to be prepared at SP office. For this a format has been
prepared and already circulated to the SHOs for every police official. SOs
should ensure that it is completed without delay. They can also keep a copy of the
same for better utilization of the men power at their disposal. A soft copy of
the same to be prepared. Action by all SHOs, SOs, OASI, SP.
b. Completing PMIS entries
verification. Action by all GOs, CRC, SP.
c. Adhar Card for all police
officials and their families. Action by all police staff.
3.
Ensuring fixed tenure of
posting for all SHOs.
a.
District level Police Establishment Committee has
already been constituted. Policies and guidelines for transfers and postings
will be executed in letter and spirit. Transfer
of Police Officials who were posted in their Home PS and who have completed
their tenure. Refer section 56 of HP Police Act. Action by OASI, PEC.
b. All the guidelines of
government and PHQ to be studied and file of the same to be maintained and they
are to be followed. Action by OASI, PEC.
4.
Utilization of trained
manpower for the investigation and training jobs.
a.
Trained
and experienced IO can be used to train other staff. Action by all SOs, SP,
Training Clerk.
5.
Manpower audit by SP to
prevent waste of working hours.
- Review of sanctioned and
posted strength. Action by OASI, PEC.
- Reallocation of work in SP Office among
various branches depending upon need. Action by OASI, PEC.
- Review of Home Guards postings after meeting with CO HG Mandi.
Action by OASI, SP.
- Review of officials posted in SP Office. Action
by Head Clerk, Reader to SP, OASI, AddSP, DySP(H), SP.
- Prepare work load profile of district police
–VIPs, Escort duty, training, leave, medical, attachments, PSOD, parade,
mela duty, out station duty, office duty, no of arrests, no of FIRs, no of
accused persons, parole jump etc. Letter to DGP for revision of sanctioned
strength after the work analysis. Refer the latest data prepared for the
DC/SP conference. There are around 280 working days in a year. DUTY
DEFINITION -Public is hardly affected by these all duties, Duties are like
non police work. WORK - Public is substantially affected by these duties,
Work are like police work. 2011 DATA to be taken for study. Action by
OASI, SP.
- Reorganizing SIU as per Standing Order,
Review of W and CSU, Highway patrolling. Action by OASI, SP.
5. Adoption of new technologies and innovative
methods in policing.
1.
Computer feeding to be
done by IO.
- Strive to reduce paper work. Printouts should
be taken only when DFA is approved except in exceptional cases. Action by
all police staff.
- Digitalization of Register No. 9 of all PS.
Target for the same to worked out. Action by I C DCRB and SP.
- Mandi Police
website and Blog. Taking care of Section 8(2) of RTI Act, 228A IPC, 327
CrPC, 21 of Juvenile Justice Act 2000. More detailed Crime report in the evening is
required to be sent to SP by email which shall be compiled by I C DCRB. Action
by I C DCRB, all SHOs and SP.
- Maximizing use of emails
and reducing wireless messages. Action by all SHOs and I C Wireless.
- Use of emails by PSs,
Office of SDPOs, GOs, SP, Office staff of SP Office. A two day training
course for use of emails will be organized for staff of SP Office.
Separate email IDs for all the important dealing hands has already been
opened. Communication with PSs and PHQ and other police officers should be
mostly through emails. Use of fax has to be minimized. Action by I C DCRB,
ASP.
2.
Use of alco-sensors, Doppler
radars, NDPS kits, investigation kits.
a.
To make an inventory of all these items and keep
them maintained and issue them according to need. Action by KHC, ASP, all SHOs,
all I C Traffic.
b. To put forward the need in
modernization. Action by KHC, ASP and SP.
c.
Video Conferencing
facility at PS level. Letter to DC Mandi for providing web-cams. Action by I C
DCRB, SP.
3.
Monitoring vehicle movement
through GPS.
a.
Check
the present status of the service and to keep it running. Action by MTO, I C
DCRB, SP.
4.
Quarterly report regarding action
taken under SMS service.
a.
Training all the police staff of district in SMS.
Action by I C DCRB, all SHOs, all SOs, L O Lines, Head Clerk, SP.
b. Quarterly report regarding
action under SMS Service (9459100100). Action by PC.
c. In SMS complaints do not inform
the accused about the complainant. It will be viewed strictly. Action by all
police officials.
5.
Disposal of complaints under
e-samadhan and emails received from CM office within a week.
- Disposal of complaints under e-samadhan and
emails received from CM office within a week. Action by all SHOs, SOs, SP
and PC.
- Complaints received
through e-samadhan and sms should be disposed off at the earliest. All
SHOs and SOs should know how to open the e-samadhan account and see the
present status of the complaint and give guidelines to the concerned
police official. Action by all SHOs, SOs, PC, SP.
6.
Use of digital/video camera in
all raids, searches and Law & Order situations.
a.
Use
of digital/video camera in all raids, searches and Law & Order situations.
Action by all Beat Officers, IOs, SHOs,
SOs, I C Security.
7.
Use of non-lethal techniques
and weapons for crowd dispersal.
a.
SOP for crowd dispersal to be discussed with all
SHOs and SOs. Action by all.
b. Weeding out old tear smoke
ammunitions. Action by KHC, LO PL.
8.
Installation of CCTV cameras
at barriers and highways.
a.
Installation
of CCTV in Mandi town and on highways in Sundernagar, Pandoh, Ghatta. Action by DySP(H), I C DCRB, SP.
9.
Electronic recording of phone
calls. Action by I C
DCRB, I C Security, SP.
10. Reducing
response time in district HQ and towns to 15-20 mins and in remote areas to
30-45 mins.
- Reducing response time in district HQ and
towns to 15-20 mins and in remote areas to 30-45 mins. Action by all SHOs.
- 100 number facility for
all PS. We could activate the district police control room and divert all
call to Mandi. Action by all DySP(H), SP.
- MTO will ensure that all the vehicles are
properly maintained through their drivers. Log books should be complete.
Every vehicle including motorcycles will have a driver through proper
order issued by SP Office. Orders of Drivers – those having licenses. Action by MTO, OASI, AddSP,
SP.
11.
Timely implementation of
CCTNS.
- For training of Police
officials in computers (Microsoft Office, Internet, Emails, Printing,
Basic troubleshooting) course is to be organized at CCTNS Lab. Batches of
15 are being trained at a time. Every participant need to pass an
examination at the end of course. It is mandatory to pass this course
otherwise a participant need to undergo training again till he or she
passes the course. Quantitative target is to train 100% police staff posted
in district and at least 50% of the police staff should qualify/pass the
test so that there is basic minimum certification achieved. Action by I C
CDRB, SP.
- Publication of booklets
of IT and circulate to all the staff. Action by I C DCRB, SP.
12. Installation
of telephone monitoring technologies at district headquarters. Action by SP.
13.
Action under Police Act
and Noise Pollution Control Act to be initiated using noise meters. Action by
all SHOs, SOs, SP
14. Motivating
hotels, restaurants, shopkeepers, cinema owners, banks and cyber café etc. to
install CCTV cameras. Action by all SHOs, SOs, SP, I C Security.
15. Own
official website. Action by SP.
16. Miscellaneous
a.
Improving
office environment – Posters for SP Office.
b.
Do
not sit late unnecessarily in SP office. Orders in this regard have already
been issued. Action by all office staff.
c.
Activate
the sms service of District Mandi Police. This service can be used to
communicate important directions, meeting notices etc to all police staff and
others. Action by I C DCRB, SP.
d. Boxes for Viscera
need to be purchased as police officials are carrying them in open causing
annoyance to themselves and others. Action by KHC, LO PL.
e.
Motivational posters to be displayed in SP Office. Action by Steno
to SP, SP.
f.
Photos of all heroes of Mandi police are to be displayed in SP
office. Action by Steno to SP, SP.
6. Implement community policing schemes
1.
Revision of members of
community policing schemes on actual contribution.
- While implementing
Community Policing Schemes, emphasis should be on to achieve meaningful
results rather than to hold routine meetings. Beat constable should be in
touch with Anganwadi workers to collect various information. List of all
such workers has already been supplied. The list of names and phone
numbers of the protection officers under Domestic Violence Act should be
displayed on the notice board of the PS. Action
under section 71 of HP Police Act. Action by all SHOs, SOs and SP.
- Review of CLG. Issue orders as per section
81 of HP Police Act. Action by all SHOs, SOs, SP. Reader to SP.
- I – Cards for community
police members. A format to be prepared and I Card to be issued to all CLG
members. Action by all SHOs, SOs, SP and I C Security.
- Village Visits of SHOs,
GOs, SP as per section 70 of HP Police Act. The
officer-in-charge of a Police Station shall visit every village under his
jurisdiction, in the manner specified by the Superintendent of Police
through a general or special order, and while doing so, he shall visit
villages that are recorded as ‘Sensitive’ in the Village Register as a
first priority. Action by all Beat I C, SHOs, SOs, SP.
- Reviving District Rifle
Association and organize Firing Competition. Action by SP.
- 10% complainants to be
interviewed by SO. All SO to be present in PS on every complainant’s day. Including e-samadhan, web
portal, sms complaints. Action by all SOs.
2.
SP to obtain feedback about
Sanrakshan Yojana.
a.
List
of Senior citizens enrolled in Sanrakshan Yojana along with contact numbers to
be prepared. Action by all SHOs and SP.
3.
Involve NGOs for
reducing suicidal deaths by 10%.
a.
List
of NGOs working in this regard to be prepared. Action by I C Security and SP.
4.
SOs to tour villages of
their area at least 3 nights in a month.
7. Discipline and vigilance
1.
Holding Monday Parades and
Orderly Rooms.
a.
Mock
rehearsals of QRT to be clubbed with the Monday Parade. The Law and Order
wing of all the PS and Police Lines is to be given refresher course in handling
mob. LO Lines under the supervision of AddSP will carry out this training at
Police Lines Mandi.Action
by LO PL, AddSP.
2.
Holding of PEC meetings.
a.
PEC
has already been constituted and all the transfers are to be done by PEC.
Action by PEC, OASI.
3.
Finalizing DE in 6 months.
- No DE to be pending more
than 6 months. Rather it is to be finalized in 3 months. DE to be opened
where punishment need to be given which is not covered under H P Police
Act. Action by ALL SOs and SP.
- In minor cases action to
be taken under H P Police Act and Leave Rules. Use of provisions of H P
Police Act (Sec. 87, 88, 89 etc.) for punishments. Action by SP, SOs,
SHOs, CRC, OASI.
4.
Disposal of complaint against
police official in 4 weeks.
a.
All
such complaints to be enquired into by SOs. Action by all GOs.
5.
Fortnightly monitoring of
court cases filed by police department.
- Reviving coordination meeting with prosecution under
chairmanship of DC Mandi. Action by SP and Reader to SP.
- Visit of SOs to courts
during trials after coordinating with DA, DDAs, ADAs. Action by all SOs.
- Inviting DA, DDA during
crime meeting. Action by Reader to SP.
- Withdrawal of cases request to be taken
on merit. Action by Reader to SP and SP.
6.
Immediate disposal of appeals
made before senior officers (15 days). Action by all SHOs, SOs, SP
7.
Ensuring action by DySP,
Inspectors and NGO –I as per provisions of PPR.
- Weeding out old records
of SP office, Police Lines, SDPO Offices, Police Stations as per existing
rules and office manual. Action by all GOs, LO Lines, SHOs, Head Clerk.
8.
Steps to check corruption
within department.
a.
Identification of Officers of
Doubtful Integrity and preparation of ODI list. No officer to be posted on
sensitive posting. Action by SP and Steno to SP.
b.
Briefing all the police personnel. Action by SP.
c.
Meeting with media after every three months and
briefing about achievements and failures. Action by SP and Reader to SP.
d.
Good relations with public. Action by All.
9.
Laying trap by the
district police on corrupt police and other Govt. Servants. Action
by all SHOs, SOs, I C SIU.
8. Improving security environment in the state
1.
Up gradation of technology for
security in temples.
- Instructions regarding
safety of pilgrims, safety to temples, security arrangements for melas
& fairs and prevention of ragging in educational institutions may be
strictly adhered with. Action by all SHOs, SOs, I C Security.
- Fixing
responsibility beat-wise. Action by All Beat Officers.
- Database
of temples to be prepared. Temple
committees to be constituted. Action by all Beat Officers, SHOs, I C Security.
2.
Review of Security of Vital
Installations.
- Security of Hydro Power
Plants. Posting of all PSOD
from Battalions and not from District Police. Issue to be taken up with
PHQ. Action under section 20 of HP Police Act. Letter to all the GM
projects to be sent. Action by I C Security and OASI.
- QRT’s instruments and
weapons. Issue to be taken up with PHQ. Action by KHC and AddSP.
- Action under
section 74 of HP Police Act. (Internal Security Scheme) Action by I C
Security.
3.
Collection of intelligence
pertaining to anti-social/national activities.
- It is desirable to make
periodic analysis of international calls made from STD booths located in
the police station jurisdiction. Action by All SHOs and SOs.
- Opening source reports of
last one year and to secretly enquire their present status. Action by I C
Security.
- Whenever advance
information is received regarding holding of Dharna or processions, SOs
and SHOs should impose reasonable restrictions by communicating to them in
writing under HP Police Act. A draft of the notice to be prepared and
conveyed to all SHOs. Action by I C Security.
- Record of Hotels. This
can be taken from Tourism dept and also from internet. Action by All SHOs
and I C Security.
- Record of Cyber Cafes.
Action by All SHOs and I C Security.
- Record of all the
Panchayat Pradhans. Action by I C Security.
- Registration of migrant
laborers and domestic servants. If information sheets are not returned we may get them verified through
ADGP CID of other states.
- Check the pheriwalas in colonies. Action by
all SHOs.
i.
We should go for cancellation of bail in all bailable and
non-bailable cases in which accused in threatening complainant or witnesses.
Action by all IOs, SHOs, SOs.
j.
Controlling child labour along with labour department. Action by
all SHOs, SOs, SP.
4.
Deployment of policemen at
tourist places. Action by OASI, SP.
5.
Holding of interstate border
meetings.
a.
SP,
SDPOs, SHOs should hold border meetings with their counterparts in their
adjoining states as per instructions issued by PHQ letter No.
CB-8(Inst.-Sharing)/2010-2901-08 dated 02/06/10. Efforts should be made to
identify and arrest the POs of other states residing in HP. In absence of such
a border meeting with neighbouring districts during crime meeting at Range
Level and PHQ Level. Action by SP. SDPOs and SHOs meet during crime meeting
every month.
6.
Collection and action on real
time intelligence.
a.
Catching Thuraya cell phone. Action by I C
Security, SP
b. C form online submission. Action by I C Security, SP.
c.
Check all those foreigners who are on E of B visa. All cases to be dealt on file. Those foreigners who are already registered but with
incomplete documents need to be given order to remind and present the
supporting documents within one week. If documents are not received within one
week. Leave India notice to be served mentioning reasons.
d.
Discontinuation of LOCs. List of all to be prepared and it is to
be analysed if any LOC is to be discontinued.
e.
Whenever leave India Notice is given passport needs to be endorsed
with Copy to embassy, Copy to foreigners division, Copy to CPV in case of
Deportation of foreigners. Action by I C Security.
f.
Look out for all the foreigners who have been issued “ not to
leave India notice”. Letters to DA Mandi to know the latest position of the
cases so that they can be deported. All Naib Courts to tell I C Security about
the decisions related to foreigners on the day of Judgment. Counter check by
DA/DDAs. Issue letters in this regard. Action by I C Security.
g.
Meeting
with private security agencies. IGP Law and Order is competent authority now.
Action by I C Security.
h.
Overstaying foreign nationals to be deported.
Action by all SHOs and I C Security.
i.
Be
careful in inquest to rule out the angle of insurance especially in case of
foreigners. Action by All SHOs and I C Security.
7.
Review and strengthening of
patrolling and beat system.
a.
Reactivating
Active Group of Beat Policing. Refer section 67,68,69,70 of HP Police Act.
Crime Mapping and Reactivating Beat and IOs in buddy Pairs to be prepared.
Functional Beats similar to a PP. Issue orders of beat officers. Duties of Beat Officer to
be defined in a Order. Action by all Beat Officers, OASI, SHOs, SOs, SP.
- City Mobile posting and
execution in Mandi and Sundernagar City area. Action by OASI, MTO, SP.
- New PAR to be opened. SHOs
and SOs will prepare proposals. Action by all SHOs, SOs, OASI, SP.
- Night patrolling by 50-50
police and home guards, daily checking by NGO. Action by all SHOs.
8.
Surprise checking of night
patrolling by senior officers once a week. It is being monitored at the highest
level through GPS. Action by all SOs, SP.
9. Establishing
CCTV cameras at sensitive locations. Fine collected under COTPA may be utilized
for this purpose effectively. Action by SP, DySP(H), I C DCRB.
10. Website
publicity may be given to police SMS service so that tourist visiting HP can
utilize the same. Action by SP, DySP(H), I C DCRB.
9. Welfare, sports and health of policemen
1.
Police welfare club.
- Organizing sports event. Action by LO PL.
- Get together dinner of police staff during
retirement party is to be organized once in a month at Police Lines.
Action by LO Lines.
- Action under section 108
of HP Police Act. Action by all SHOs, LO Lines, Head Clerk and Accountant.
- Police NGO Mess at PL Mandi
to be renovated. Action by LO PL.
- Messes of Police Stations are
to be renovated. Action by all SHO, I C Units, KHC.
- Renovation of GYM. Action by
LO PL, KHC.
- Purchasing bicycles. Action
by LO PL, KHC.
- Installation of B1 test
software. Action by I C DCRB.
2.
Police welfare week.
a.
Police
Welfare week as decided by the PHQ will be celebrated as conveyed. Action by
Head Clerk.
3.
Health camp for families once
in a quarter.
- Free eye camp to be
organized in P L. Action by SP and LO Lines.
- Medical reimbursement of
Police Staff. Sending the additionality proposal in time and following it
up with Finance. Action by Accountant.
- Emergent needs of police
staff to be met out of liquidity of TA Bills with cashier and private
funds. Action by Accountant and Cashier.
4.
Compulsory medical check-up.
a.
Medical
check-up of all the staff to be finished in time. People with +45 years of age require
special attention in police. Action
by all SHOs and LO Lines.
5.
HOO to hold review meetings
with executing agencies at least once in a month for constructions. Land
Issues. Pending proposals with govt.
- Housing data and backlog.
House allotment will be as per GAD Rules. Overstaying will be dealt
according to rules. Action by Head Clerk.
- Visiting sites in under
construction cases. All SOs and SP will physically inspect the under
construction sites during their field visits. Changes required can be
immediately pointed out. Action by all SOs and SP.
6.
Establishing BPOs or
other revenue earning ventures in Police Lines.
a.
Whenever
any request in this regard will be received, it will be positively seen and
best efforts will be done to maximize the profit for the interest of the police
staff of the district. All such proposals will be dealt on file initiated by
Head Clerk and routed through AddSP.
7. Extending canteen facilities to police personnel in
district hqrs. by liaison with CPMF located in the state. Action by AddSP.
8. Providing
scholarship to the children of police personnel by liaison with public sector
undertaking located in the district. Action by Accountant.
10. Performance evaluation and accountability at
PS, SDPO, SP level
1.
Assign specific time bound
tasks and fix quantitative targets at each level.
a.
The
targets of this plan have been divided PS wise and designations of Police
Officers and Officials who will deal with take action have been mentioned
against the assigned task. Action by SP.
2.
Conduct monthly performance
review of targets at each level.
a.
Monthly performance review will be done during
Crime meeting. A file of the Annual Plan will be prepared and minutes of every
meeting will be prepared and points on which no further action is required and
which have already been achieved will be dropped. At the same time new
sub-points can be added. THIS FILE WILL BE MAINTAINED AND UPDATED BY READER TO
SP.
b. All SOs will give a
power-point presentation of annual plan targets and achievements under this
plan in every Crime meeting. Action by all Readers and SOs.
c. Monthly Report of Police Officials is
to be submitted by all the police officials in the format to be provided by SP
Office. Non-submission will be viewed seriously and could lead to missing or
incomplete ACRs. Steno will compile all “Monthly Reports” and monitor that
these are received in time and are properly filed and presented to SP for entering comments on ACR.
Action by all police staff and Steno to SP.
3.
Fix accountability of results
at each level.
a. No official will proceed on leave
without handing over the charge and briefing the next official about the duties
and pending important works. Brief all office staff though signatures.
b.
Work distribution among all. All police staff posted in Mandi
district is to be assigned work by way of written orders. This includes beat
officers, investigation officers, traffic staff, office staff etc. This
distribution of work will be published on Mandi Police website. Action by Head
Clerk, Reader to SP, SHOs, OASI, SOs and SP.
c.
It has been observed in office that dealing hands send the dak to
unnecessary people and raise unnecessary queries while they can prepare the
reply by a little more effort at their own level. Action by all SP Office staff
d.
Handing over taking over of charge of all officials. It has been observed that many
police officials do not take charge of their duties in SP Office, Police Lines,
SDPO Office, Police Stations from their previous incumbents. This includes all
the Readers, all Dealing Hands, MHCs, KHC, CHC, SHOs, Malkhana Moharrar,
drivers etc. This leads to discontinuity in fixing responsibility. Target is
that there should be no official who is supposed to take some charge and is not
taking it. TARGET IS THAT NONE OF THESE OFFICIALS SHOULD BE WITH`OUT CHARGE.
ALL THE SUPERVISORY OFFICERS WILL CERTIFY ABOUT OFFICERS IN THEIR COMMAND IN
FIELD, P L, SDPOs AND SP OFFICE. Action by All SO and SP.
e.
Check on Office Expenses and Motor Vehicle is to be maintained. Reduce
electricity, phone and water consumption. CFL bulbs and tube-lights will be
used in all police offices. Action by all police staff.
f.
It has come to notice that Dealing Hands /Clerks
/ECC staff posted in SP Office are not fully aware of the past instructions in
their respective fields/duties. It leads to poor reply on PUCs and
unnecessarily delays the file work and decision making. All are therefore
requested to go though the instructions of the past related to their duties.
THE DEALING HAND SHOULD NOT PASS THE ENTIRE RESPONSIBILITY TO RECORD KEEPER.
Action by all SP Office staff.
g.
Further quantitative tasks can be assigned to
police officials by SHOs, SOs and various Unit In-charges.
h.
COPY OF DETAILED ANNUAL PLAN TO ALL THE STAFF.
Reminders through email and SMS. Action by Reader to SP, Head Clerk, all SHOs,
SOs, SP.
4. Measure public satisfaction by
carrying out at least one annual survey on performance evaluation.
a.
One
agency has to be identified. Mandi Police Blog Poll may also be used. Action by
SP.
11.
Introduction of best
practices
1.
SP will introduce at
least one best practice in his district, which will be subsequently introduced
in other districts depending upon the effectiveness of the practice. Action by
SP.
